Pennsylvania Code
Title 40 - LIQUOR
Part I - LIQUOR CONTROL BOARD
Chapter 9 - TRANSPORTATION, IMPORTATION, DISPOSITION AND STORAGE
Subchapter A - TRANSPORTATION OF LIQUOR, MALT OR BREWED BEVERAGES, OR ALCOHOL
VEHICLES
Section 9.13 - Records and reports

(a) Records. A holder of a transporter-for-hire license shall maintain and keep, in hard copy or electronic media consistent with generally accepted accounting procedures, for a period of at least 2 years, complete and accurate daily records of transactions conducted under the authority of the license under section 512 of the Liquor Code (47 P. S. § 5.512). Records shall be subject to inspection by authorized representatives of the Board and the Pennsylvania State Police, Bureau of Liquor Control Enforcement, under sections 211 and 513 of the Liquor Code (47 P. S. §§ 2-211 and 5-513). A recordkeeping system utilized by the licensee shall have the capability to provide for the reconciling of required data. Entries shall be verifiable by supporting documentation-original documents. Records shall be clearly identifiable to the licensed operation.

(b) Federal and State Government reports and forms. Copies of reports or forms, required by Federal or State governmental agencies related to the licensed operation shall be maintained for a period of 2 years unless required to be maintained for a longer period by the Federal or State agencies. The reports or forms shall also be open to inspection by authorized representatives of the Board and the State Police, Bureau of Liquor Control Enforcement and shall constitute a satisfactory record if they contain the information required in subsection (a).