Pennsylvania Code
Title 4 - ADMINISTRATION
Part XI - GOVERNOR'S COUNCIL ON DRUG AND ALCOHOL ABUSE
Chapter 253 - ORGANIZATIONAL STRUCTURE OF THE COUNCIL
Section 253.15 - Division of Office Services
Current through Register Vol. 54, No. 38, September 21, 2024
The Division of Office Services shall provide the following services:
(1) Furnish procurement services and supplies to the Council to adequately maintain operations.
(2) Be responsible for the negotiation and assignment of all leased office space for Council headquarters and regional offices.
(3) Coordinate the preparation of service purchase contracts, and maintain files and reports and other deliverables resulting from these documents.
(4) Serve as the liaison between the Council, Comptroller and independent vendors relative to specialized purchase needs.
(5) Provide for maintenance and disposition of Council automotive equipment as well as serve as a liaison with the Department of General Services for use of vehicles from the Commonwealth Automotive Fleet.
(6) Provide for mail and messenger services as required.
(7) Be responsible for the coordination and preparation of all budget material to be incorporated into the Council's annual budget request, rebudget, and material to be used as part of the Agency's appropriation hearings.
(8) Be responsible for the maintaining of all Agency accounting reports and control of fiscal accounts; such as preparation of Allocation and Allotment Schedules, Allotment Amendments, revenue deposits, year-end closing documents, Letter of Credit transactions, and the like.
(9) Review accounting reports for each organization/bureau, making the necessary adjustments and transfers to assure adequacy of funds to meet Council obligations.
(10) Serve as the primary interface between the Office of the Budget and the Comptroller's Office on all matters relating to budgetary and fiscal activities.
(11) Provide the Council with composition and graphic arts functions to meet the Agency's requirements.
(12) Provide for printing needs to the Council through both Commonwealth and commercial printing agencies.
(13) Be responsible for the publication and updating of the Agency Administrative Manual which outlines basic operating procedures for Council employes in the administration of their daily tasks and assignments.
(14) Provide the Council with management expertise in the areas of systems, records management, space analysis, equipment utilization, forms and filing techniques.
