Current through Register Vol. 54, No. 52, December 28, 2024
(a) A
commission shall enter information into the SURE system by typing, scanning or
electronically entering the data.
(b) A commission shall enter the following
information into the SURE system for a registrant or applicant:
(1) Personal information.
(2) Voting history for registrants.
(3) Agency code, if applicable.
(4) The status of the record, including
pending, rejected, active/inactive, canceled and deceased.
(5) In accordance with sections 1222(c)(3)
and 1328(c)(1) of the act (relating to SURE system; and approval of
registration applications), the unique identification number indicated by the
SURE system as the applicant's SURE registration number.
(6) Any other information required by the
Department.
(7) The date, type of
correspondence to and from the commission, action or inaction by the applicant
or registrant, and any subsequent action by the commission for the following
mailings sent to the applicant or registrant. The scanned images of mailings
sent to an applicant or registrant may not be attached to registration records
in the SURE system.
(i) The NCOA in section
1901(b)(1)(i) of the act (relating to removal of electors).
(ii) The AVN.
(iii) The CM in section 1901(b)(1)(ii) of the
act.
(iv) The Five Year Notice in
section 1901(b)(3) of the act.
(v)
The NCA.
(vi) The
CAVN-IC.
(vii) The
CAVN-OC.
(viii) The canvass in
section 1901(b)(2) of the act.
(ix)
The "Ten Day Rule" Notice in section 1328(c)(4)(ii) of the act (relating to
approval of registration applications).
(x) The removal notices in section 1501 of
the act (relating to removal notices).
(8) The voter registration source, which
includes a designation of whether an applicant made application to register to
vote in person, by mail, or through PENNDOT or another State agency.
(9) The application type, such as a new
application, a change of name, a change of address or a change of
party.
(10) Absentee voter
indicator and tracking, if applicable.
(11) "Fail-safe" voting indicators, if
applicable, as provided in section 1501(b)(2) and (3) of the act and section
1902 of the act (relating to procedure for voting following failure to return
notification card).
(12) Any
disability of a registrant and any assistance that may be required when voting,
as provided in section 1504 of the act (relating to disability).
(13) Removal information by the registrant,
if applicable, as provided in section 1501 of the act.
(14) The applicant's or registrant's
digitized signature. If the commission does not have a digitized signature
available for a registrant, the Department may utilize the digitized signature
on file at PENNDOT if the registrant applied to register to vote at PENNDOT and
used a digitized signature.
(c) A commission may enter the following
information into the SURE system:
(1) Those
attachments that enable the commission to ensure the accuracy and currency of a
registrant's registration record. The commission may not attach to a record the
scanned images of correspondence it mails to an applicant or
registrant.
(2) A county identifier
that is different from the unique identifier and which the commission uses for
internal administrative purposes only. If the registrant moves to a residence
outside a commission's jurisdiction, the new commission's voter identification
number, if any, shall supersede the previous commission's voter identification
number.
(d) Only
registrars or the designees of a commission may add, modify or delete
information in the commission's registration records in the SURE
system.
(e) A commission shall
enter the following information into the SURE system in the manner indicated:
(1) Applications approved and
accepted.
(2) Applications in
process of verification.
(3) A
record of rejected applications, together with a notation of the type and date
of correspondence sent to rejected applicants, which shall be retained in a
special file.
(4) The signature of
an approved applicant.
This section cited in 4 Pa. Code §
183.6 (relating to procedures for
the commission relating to the process for identifying and removing duplicate
records in the SURE system); 4 Pa. Code §
183.11 (relating to records); and 4
Pa. Code §
183.12 (relating to retention of
records).
