Current through Register Vol. 54, No. 52, December 28, 2024
(a) A commission
shall implement the following procedures for general registers:
(1) After a commission is connected to the
SURE system, the general register of the commission shall be the SURE system,
which shall be the official register for the commission.
(2) The general register shall contain:
(i) The information required in section
1401(a) of the act (relating to general register).
(ii) The status of the registrant and only
one sample copy of the removal notices mailed to registrants under section 1501
of the act (relating to removal notices), responses sent by the registrant and
a record of dates including the date the mailing was sent and the date the
registrant responded to the commission.
(iii) The status of the registrant and only
one sample copy of the removal notices or list maintenance notices mailed to
registrants under section 1901 of the act (relating to removal of electors),
responses sent by the registrant, and a record of dates including the date the
mailing was sent, the date the registrant responded to the commission and the
action taken by the commission.
(b) The district register, which is located
on the SURE system, shall contain:
(1) The
information required in section 1402 of the act (relating to district
registers).
(2) The bar code of the
registrant.
(3) The political party
enrollment of the registrant.
(4)
The date of birth of the registrant.
(5) The SURE registration number of the
registrant.
(6) An indication of
whether the registrant's status is active or inactive.
(c) A commission shall maintain the following
records:
(1) The names and addresses of the
registrants to whom any information mailings, including notices referenced in §
§
183.4(b)(7) and
183.6 (relating to uniform
procedures for the commissions relating to entering data into the SURE system;
and uniform procedures for the commissions relating to the process for
identifying and removing duplicate records in the SURE system), are
mailed.
(2) Information concerning
whether or not the registrant responded to the mailing as of the date the
records are inspected.
(3) A copy
of the sample mailing sent to the applicant or registrant.
(4) The list used to generate the
mailing.
(d) Information
on the general and district registers shall be accessible for public inspection
and copying in accordance with §
§
183.13 and
183.14 (relating to accessibility
to street lists; and public information lists).
(e) Immediately after an election, a
commission shall examine the district and general registers to determine the
accuracy of both registers in accordance with section 1402(f) of the act. The
commission shall compare the signature of an elector on the district register
used in the election with the signatures on file in the district and general
registers. As a result of this comparison, if the commission suspects fraud,
impersonation or forgery, the commission shall report in writing to the
district attorney any evidence or indication of the discrepancy. If an election
officer recorded an elector as removed, deceased or challenged and prevented
the elector from voting, the commission shall investigate and make appropriate
corrections to the general and district registers in accordance with the
act.
(f) A commission shall follow
the procedures in this chapter for inactive records of registrants.
(1) The commission shall make an inactive
record active when the registrant responds to the mailing that designated the
registrant as inactive, votes at an election, registers again, reports a change
of name, address, telephone number or political party affiliation, or in some
way contacts the commission.
(2) A
commission shall send inactive records to the polls on election day.
(3) A commission shall allow an inactive
voter to vote, sign petitions, and have the other privileges of a registered
voter.
(4) A commission is not
required to send mailings in accordance with section 1901 of the act to
inactive voters.
