Pennsylvania Code
Title 204 - JUDICIAL SYSTEM GENERAL PROVISIONS
Part VI - JUDICIAL COUNCIL OF PENNSYLVANIA
Subpart E - ADMINISTRATION OF JUSTICE GENERALLY
Chapter 173 - UNIFORM AND PROCEDURES, INDEXES AND DOCKETS
Section 173.1 - Minimum standards for prothonotary records
Universal Citation: 204 PA Code ยง 173.1
Current through Register Vol. 54, No. 44, November 2, 2024
(a) General rule. The minimum standards for maintenance of records in the Office of the Prothonotary shall be as follows:
(1) An annual numbering
system referring to the year and case number shall be adopted, to wit,
73-485.
(2) One General Docket
shall be employed in which all actions, Judgments, Liens or matters (Federal
Liens, Secured Transactions, Fictitious Names, Notary Docket and Power of
Attorney Register shall be maintained as heretofore) shall be recorded in
chronological order, regardless of type or description, and which shall be
recorded as briefly as possible:
(i)
Caption.
(ii) Attorneys.
(iii) Number of case.
(iv) Type of action or matter and, if
trespass, whether motor vehicle or not.
(v) Jury trial, trial by judge without jury,
arbitration or other.
(vi) The date
of filing each paper and brief description of that paper, e.g., Summons,
Complaint, Interrogatories, Notice of Depositions, Preliminary Order, Final
Order, Judgment and amount, Award and amount, Verdict and amount, Settle,
Discontinue and End, or Termination or Termination with Prejudice.
(vii)
(A)
In rem matters or those actions requiring identification by a real estate
description shall be identified by either recording the name of the record
owner or the tax map unit and parcel number or indicator as established by
modern tax identification system.
(B) Prothonotaries employing manual systems
shall maintain a separate Locality Index which shall contain the name of either
the record title owner or a tax map unit and parcel number or indicator as
established by modern tax identification system.
(viii) All satisfactions, terminations by
parties or entries of Settle, Discontinue and End shall be accomplished by
satisfaction piece and not by entry of signature on docket.
(3) The General Docket shall have
the following index system:
(i) A judgement
Index in which all Judgments, Liens and Lis Pendens shall be recorded in
chronological order of their filing. Said index shall contain the following
information:
(A) Name of defendant. Name of
plaintiff.
(B) Number of
case.
(C) Docket and
page.
(D) Date of filing.
(E) Nature of Proceedings.
(ii) A Miscellaneous Index in
which all other actions or matters shall be recorded. Said index shall contain
the following information:
(A) Names of
plaintiff and defendants.
(B)
Number of case.
(C) Docket and
page.
(D) Date of filing.
(E) Nature of proceedings.
(b) Scope. The minimum standards set forth in subsection (a) of this section shall apply to all offices adopting computer or other electro-data processing systems. The same minimum standards may also be adopted by any Prothonotary's Office employing manual procedures. Any Prothonotary may include additional information if local practice or custom dictates.
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