Current through Register Vol. 63, No. 9, September 1, 2024
(1) Regardless
of whether the production is otherwise a qualifying film or television
production or whether the OFVO determined the production eligible,
reimbursement of expenses from the rOPIF will only be paid pursuant to and upon
the terms and conditions of a contract entered into between the OFVO and the
filmmaker or local filmmaker pursuant to OAR 951-007-0010(5). If the filmmaker
or local filmmaker does not enter into a contract with OFVO, the filmmaker or
local filmmaker will not receive any reimbursement of expenses from rOPIF or
OFVO.
(2) In addition to any other
terms and conditions that the OFVO considers necessary or desirable, contracts
for rOPIF reimbursements will usually include the following provisions:
(a) The filmmaker or local filmmaker must
submit to the OFVO, after completion of the production work in Oregon,
financial and other records sufficient to verify that the production satisfied
the expenditure requirement for rOPIF reimbursement.
(A) For productions qualifying for
reimbursement under 951-007-0010(1)(e) above (i.e. productions who's production
office is location within the Portland metropolitan zone) those financial and
other records include, but are not limited to, call sheets, production reports,
location agreements, additional overtime payments, additional per diem
payments, additional mileage reports and overnight accommodation receipts
pertaining to the work done on an overnight location.
(B) For productions qualifying for
reimbursement under 951-007-0010(1)(f) above (i.e. production who's production
office is location outside of the Portland metropolitan zone) those financial
and other records include, but are not limited to, call sheets, production
reports and location agreements pertaining to the work done outside of the
Portland metropolitan zone.
(b) Authorization for the OFVO to deduct from
the rOPIF reimbursement the costs reasonably incurred by the OFVO in verifying
the production expenditures in Oregon, including but not limited to, the costs
incurred by OFVO in obtaining an outside accounting review, audit, or both, of
the financial and other records evidencing the expenditures. The OFVO will
usually submit the expenditure documentation to an outside accounting firm for
a review after the OFVO has completed its review. Based on the advice of the
outside accounting firm, the OFVO may require an audit of the production's
financial records.
(c) OFVO's
obligation to make any reimbursement of expenses is conditioned on
(A) Availability of funds in the rOPIF to pay
for the requested reimbursement and
(B) Compliance by the filmmaker or local
filmmaker with the terms of the contract and satisfactory verification of
production spending in Oregon of at least US $75,000 for the L-OPIF program and
US $1million for the OPIF program.
(d) The filmmaker or local filmmaker must
provide to OFVO vendor lists locations outside of the Portland metropolitan
zone with final accounting.
