Current through Register Vol. 63, No. 12, December 1, 2024
(1) The Oregon
Health Authority (the Authority) must implement a grant application and award
for funding entities to provide services described in OAR
944-010-0030 to
944-010-0080 that includes a
competitive application process but can also include direct grant
awards.
(2) The Authority must
announce the availability of funding from the Drug Treatment and Recovery
Services Fund (DTRSF) and provide instructions for applying for such funding.
The announcement of funding must include at a minimum:
(a) A description of the fund;
(b) Available funding;
(c) Eligible services;
(d) Term of the grant;
(e) Estimated effective date and allowable
cost periods;
(f) Template grant
agreement;
(g) Template
budget;
(h) Template declaration of
covenants to secure property, if applicable;
(i) Minimum application criteria;
(j) Rating criteria; and
(k) Application materials consistent with
section (3) of this rule.
(3) An application for DTRSF funding must
contain all information required by the Authority, including but not limited
to:
(a) A detailed scope of work that provides
a description of the services to be offered within the categories listed in ORS
430.389(2)(e).
The description must include a plan for how the applicant would use funding to
expand applicant's existing service offerings and a detailed staffing plan to
provide services, indicating what, if any, services would be
subcontracted;
(b) Documentation of
the applicant's experience offering the proposed services;
(c) Documentation of the applicant's
experience with providing any of the following, as these terms are described in
OAR 944, Division 010:
(A) Trauma-informed
services;
(B) Culturally and
linguistically specific services;
(C) Culturally and linguistically responsive
services;
(D) Services to
individuals with intellectual and developmental disabilities;
(E) Services to individuals with physical
disabilities;
(F) Gender affirming
and responsive care;
(G) LGBTQIA2S+
affirming and inclusive services;
(H) Youth friendly and inclusive
services;
(I) Services for parents
or non-traditional parents with minor children; and
(J) Pregnant persons.
(d) If the applicant is a past recipient of
DTRSF funding, a detailed description of the services provided, and the
effectiveness of services provided with accompanying documentation;
(e) A detailed operating budget for each
proposed service category using the provided template and including a budget
narrative;
(f) A detailed budget
describing all streams of funding approved to perform current program
deliverables;
(g) An operating plan
that includes timelines for providing services if funded with DTRSF funds, and
the estimated number of individuals to be served over the term of the grant for
each service type;
(h) The number
of employees and the number of contractors, listed separately, currently
working for or under contract with the applicant, including but not limited to
the qualifications of each employee or contractor involved in providing direct
individual services;
(i)
Documentation showing if the applicant actively works with other community
organizations and if applicable, state, or local government agencies to provide
services;
(j) Documentation of the
applicant's experience with managing and accounting for grant funds, including
but not limited to whether the applicant has an accountant on staff or on
contract, and identification of the system used for tracking the receipt of
funds and expenditures;
(k)
Documentation of the applicant's experience with collecting program and
individual data, including but not limited to identification of the system or
systems used for collecting program and individual data;
(l) Whether the applicant has experience
working with Excel;
(m) If
applicant is a non-profit organization, current registration with the Oregon
Department of Justice Charitable Activities Division;
(n) Current Secretary of state registration
information;
(o) Documentation of
current insurance coverage for commercial liability insurance, workers
compensation insurance, and professional liability insurance if currently in
business, with coverage limits;
(p)
Whether the applicant has the ability to bill Medicaid or other health
insurers, and if so, a description of how applicant intends to track funding to
ensure it does not supplant insurance; and
(q) Documentation of two years' worth of
historical financial information prior to application, in the form of financial
statements or tax returns.
(4) Completed applications must be submitted
to a Single Point of Contact (SPC) as listed on the Request for Grant
Application.
(5) Applications must
be reviewed by Authority staff to determine if the applicant meets the initial
minimum application criteria. An applicant that does not meet the initial
minimum application criteria must be notified in writing and can appeal that
decision in accordance with OAR
944-020-0030.
(6) Applications that meet the minimum
application criteria must be evaluated by a review panel established by the
Director or their designee. The review panel must include at least three
members of the Oversight and Accountability Council. All members of the review
panel must be screened for conflicts of interest prior to reviewing and rating
applications. The review panel must make recommendations for funding decisions
to the Oversight and Accountability Council.
(7) Evaluation by the Authority's review
panel must be in accordance with OAR
944-020-0010.
Statutory/Other Authority: ORS
430.389(2)(a),
430.390 &
413.042
