Current through Register Vol. 63, No. 9, September 1, 2024
(1) A
"Digital Seal and Signature" is a signature and electronic authentication
process that is attached to an electronic document.
(2) A "Digital Seal and Signature" is not a
photocopy, scanned copy, or other facsimile of a signed and sealed hard copy
document, nor is it a copy or facsimile of a rubber stamp seal and ink
signature, nor is it a copy of a computer-generated image of a seal and ink
signature. Seals and signatures described in this subsection (2) of the rule
are not allowed on final documents.
(3) For electronic final documents, a
"Digital Seal and Signature" ("digital signature") is acceptable as an
alternative to a stamped or computer-generated image of a seal with handwritten
signature in permanent ink, if:
(a) The
digital signature is unique to the registrant using it;
(b) The digital signature is independently
verifiable by a Certificate Authority (3rd Party);
(c) The digital signature is under the sole
control of the registrant using it;
(d) The digital signature is linked to the
document in such a manner that the digital signature is invalidated if any data
in the document is changed;
(e) The
electronic file that is the final electronic document contains one digital
signature that is permanently linked to it;
(f) For final electronic files containing a
single page, the registrant affixes a computer-generated image of a stamp that
bears the phrase "digitally signed" in lieu of and in the location designated
for a hand-written signature on that page. The computer-generated image of the
stamp must be of a stamp as described in OAR 820-025-0005(1) and (2), including
the size prescribed in OAR 820-025-0005 when the page is printed to full size;
and,
(g) For final electronic files
containing multiple pages not considered drawings, surveys, or plats, the
registrant affixes a computer-generated image of a stamp that bears the phrase
"digitally signed" in lieu of and in the location designated for a hand-written
signature to the title page, an index page, or a seals page, provided that the
stamped page clearly identifies all the other pages comprising the electronic
file. The computer-generated image of the stamp must be of a stamp as described
in OAR 820-025-0005(1) and (2), including the size prescribed in OAR
820-025-0005 when the page is printed to full size.
