Oregon Administrative Rules
Chapter 738 - OREGON DEPARTMENT OF AVIATION
Division 124 - AVIATION SYSTEM ACTION PROGRAM FUND
Section 738-124-0080 - COAR Program Administration
Universal Citation: OR Admin Rules 738-124-0080
Current through Register Vol. 63, No. 9, September 1, 2024
(1) The Department shall administer all COAR grants.
(2) The Department and Recipient shall execute a written Agreement in a form acceptable to the Department prior to the disbursal of funds for an application approved by the Board.
(3) The Agreement may contain, without limitation, the following provisions:
(a) A
provision which requires a Recipient to submit documentation of the projected
costs for the project must be submitted to the Department prior to the
disbursal of funds.
(b) A provision
which requires that disbursal of funds be made on a reimbursement basis upon
review and approval of auditable documentation
(c) A provision requiring the Recipient to
separately account for all monies received from the ASAP Fund in project
accounts in accordance with Generally Accepted Accounting Principles.
(d) A provision that states only project
costs incurred on or after the effective date of the Agreement are eligible for
grant funds, with the exception of Priority 1 FAA grant match projects for
which all other applicable FAA grant requirements have been met.
(e) A provision which authorizes the
Department to withhold a percentage of funds for which reimbursement is sought
by a Recipient and authorizes the Department to release the funds to Recipient
when the conditions established by the Department are met or upon final project
acceptance by the Department.
(f) A
provision which requires a Recipient to remain current on all applicable state
and local taxes, fees and assessments for the useful life of the project as
prescribed in the Agreement.
(g) A
provision or provisions which protect public funds by identifying circumstances
under which the Department may require repayment of disbursed funds or
terminate the Agreement and which identify the rights and remedies of the
Department upon termination.
(h) A
provision which requires changes to the project's cost, scope, objectives, or
timeframe be effective only upon written amendment to the Agreement.
(i) Provisions which require the Recipient to
provide the Department with information, records, materials, progress reports
or other information that may be requested by the Department.
(j) A provision which authorizes the
Department to conduct reasonable inspections of projects funded under the
Agreement.
(4) The Department shall comply with applicable review requirements set out in statute, rule, or Department policy prior to executing Agreements.
Statutory/Other Authority: ORS 835.035, ORS 835.040, ORS 835.112 & ORS 319.023
Statutes/Other Implemented: ORS 835.025, ORS 835.035 & ORS 319.023
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