Current through Register Vol. 63, No. 9, September 1, 2024
(1) The Tester must ensure records are
maintained at the Tester's primary place of business or by each Examiner at
each testing location for no less than six years from the date of the
test.
(2) The Tester must maintain
the following records:
(a) A fully completed
copy of the CDL test score sheet for each CDL applicant tested, regardless of
whether the individual passed or failed the test. To be fully completed the CDL
skills test score sheet must contain:
(A) The
CDL applicant's full name and driver license number;
(B) Information on the CMV used for the test,
including:
(i) Jurisdiction in which the CMV
is registered;
(ii) The CMV
registration plate number;
(iii)
The class and type of CMV; and
(iv)
Whether the CMV had airbrakes or air-over-hydraulic brakes, is a
passenger-carrying CMV or a school bus, has a manual or automatic transmission,
or uses a fifth-wheel hitch system.
(C) CMV insurance information, including the
name of the insurance carrier and policy holder and the policy
number.
(D) The CDL skills test
site and on-road drive route identifiers.
(E) The CDL Third Party Examiner's
name.
(F) The time and date of the
test and test results.
(b) A copy of the CDL applicant's CLP and
Oregon driver license presented by the CDL applicant at the time of testing.
The CDL applicant's identifying information, including the photo, must be
legible on the copy. A Tester or Examiner may not use a copy of the CDL
applicant's Oregon CLP or driver license except to identify the CDL applicant
for testing purposes and may not disclose a copy for any purpose except as
provided in subsection (2) of this rule, OAR
735-060-0040 and the CDL Third
Party Tester Agreement.
(c) A
signed copy of the fee receipt, described in OAR
735-060-0105(1)(f)(B),
provided to the CDL applicant showing all fees paid to the Tester and Examiner
for all services related to a CDL skills test This is not required if the
Tester is not collecting fees for the testing services.
(d) A copy of the current Third Party Tester
contract or agreement between the Tester and DMV.
(e) A copy of the current CDL Third Party
Tester Certificate and a copy of the CDL Third Party Examiner Certificate for
each Examiner associated with the Tester.
(f) The results of all criminal background
checks for Tester's Representatives and Examiners.
(3) All records subject to this rule must be
available for inspection by an authorized representative of DMV, the Oregon
Secretary of State, or FMCSA, Monday through Friday between the hours of 8:30
a.m. to 4:30 p.m. Records must be available for inspection without an
appointment or prior notice. Records may be retained in paper format or
electronically, but must be maintained in a manner allowing for timely and
efficient retrieval and review.
