(a) RFP Required Contents. An RFP
processed under this rule must include:
(A)
General background information, including a description of the Project and the
specific Architectural, Engineering, Photogrammetric Mapping, Transportation
Planning or Land Surveying Services or Related Services sought for the Project,
the estimated Project cost, the estimated time period during which the Project
is to be completed, and the estimated time period in which the specific
Architectural, Engineering, Photogrammetric Mapping, Transportation Planning or
Land Surveying Services or Related Services sought will be performed;
(B) The RFP evaluation process and the
criteria which will be used to select the most qualified Proposer, including
the weights, points or other classifications applicable to each criterion. If
ODOT does not indicate the applicable number of points, weights or other
classifications, then each criterion is of equal value. Evaluation criteria may
include, but are not limited to, the following:
(i) Proposers' availability and capability to
perform the Architectural, Engineering, Photogrammetric Mapping, Transportation
Planning or Land Surveying Services or Related Services described in the
RFP;
(ii) Experience of Proposers'
key staff persons in providing similar Architectural, Engineering,
Photogrammetric Mapping, Transportation Planning or Land Surveying Services, or
Related Services on comparable projects;
(iii) The amount and type of resources, and
number of experienced staff persons Proposers have committed to perform the
Architectural, Engineering, Photogrammetric Mapping, Transportation Planning or
Land Surveying Services or Related Services described in the RFP;
(iv) The recent, current and projected
workloads of the staff and resources referenced in section (3)(a)(B)(iii),
above;
(v) The proportion of time
Proposers estimate that the staff referenced in section (3)(a)(B)(iii), above,
would spend on the Architectural, Engineering, Photogrammetric Mapping,
Transportation Planning or Land Surveying Services or Related Services
described in the RFP;
(vi)
Proposers' demonstrated ability to complete successfully similar Architectural,
Engineering, Photogrammetric Mapping, Transportation Planning or Land Surveying
Services or Related Services on time and within budget, including whether or
not there is a record of satisfactory performance;
(vii) References and recommendations from
past clients;
(viii) Proposers'
performance history in meeting deadlines, submitting accurate estimates,
producing high quality work, meeting financial obligations, price and cost data
from previous projects, cost controls and contract administration;
(ix) Status and quality of any required
license or certification;
(x)
Proposers' knowledge and understanding of the Project and Architectural,
Engineering and Land Surveying Services or Related Services described in the
RFP as shown in Proposers' approaches to staffing and scheduling needs for the
Architectural, Engineering, Photogrammetric Mapping, Transportation Planning or
Land Surveying Services or Related Services and proposed solutions to any
perceived design and constructability issues;
(xi) Results from interviews, if
conducted;
(xii) Design philosophy,
if applicable, and approach to the Architectural, Engineering, Photogrammetric
Mapping, Transportation Planning or Land Surveying Services or Related Services
described in the RFP;
(xiii) If
ODOT is selecting a Consultant to provide Related Services, pricing policies
and pricing Proposals or other pricing information, including the number of
hours proposed for the services required, expenses, hourly rates and overhead;
and
(xiv) Any other criteria that
ODOT deems relevant to the Project and the Architectural, Engineering,
Photogrammetric Mapping, Transportation Planning or Land Surveying Services or
Related Services described in the RFP, including, where the nature and budget
of the Project so warrant, a design competition between competing Proposers.
Provided, however, these additional criteria cannot include pricing policies,
pricing Proposals or other pricing information, including the number of hours
proposed for the services required, expenses, hourly rates and overhead, when
the sole purpose or predominant purpose of the RFP is to obtain Architectural,
Engineering, Photogrammetric Mapping, Transportation Planning or Land Surveying
Services.
(C) Conditions
or limitations, if any, that may constrain or prohibit the selected
Consultant's ability to provide additional services related to the Project,
including but not limited to construction services;
(D) Whether interviews are possible and if
so, the weight, points or other classifications applicable to the potential
interview;
(E) The date and time
Proposals are due, and the delivery location for Proposals;
(F) Reservation of the right to seek
clarifications of each Proposal;
(G) Reservation of the right to negotiate a
final Contract that is in the best interest of ODOT;
(H) Reservation of the right to reject any or
all Proposals and reservation of the right to cancel the RFP at any time if
doing either would be in the public interest as determined by ODOT;
(I) A Statement that Proposers responding to
the RFP do so solely at their expense, and ODOT is not responsible for any
Proposer expenses associated with the RFP;
(J) A statement directing Proposers to the
protest procedures set forth in these Division 148 rules;
(K) Special Contract requirements, including
but not limited to DBE, MBE, WBE, ESB and Veteran participation goals or good
faith efforts with respect to DBE, MBE, WBE, ESB and Veteran participation, and
federal requirements when federal funds are involved;
(L) A statement whether or not ODOT will hold
a pre-Proposal meeting for all interested Consultants to discuss the Project
and the Architectural, Engineering, Photogrammetric Mapping, Transportation
Planning or Land Surveying Services or Related Services described in the RFP
and if a pre-Proposal meeting will be held, the location of the meeting and
whether or not attendance is mandatory;
(M) A request for any information ODOT deems
reasonably necessary to permit ODOT to evaluate, rank and select the most
qualified Proposer to perform the Architectural, Engineering, Photogrammetric
Mapping, Transportation Planning or Land Surveying Services or Related Services
described in the RFP; and
(N) A
sample form of the Contract.