Oregon Administrative Rules
Chapter 603 - DEPARTMENT OF AGRICULTURE
Division 1 - PROCEDURAL RULES
Section 603-001-0160 - Fee Waivers and Reductions
Universal Citation: OR Admin Rules 603-001-0160
Current through Register Vol. 64, No. 3, March 1, 2025
(1) Ordinarily there will be no charge for one copy of a public record:
(a) When the
material requested is currently being distributed or has been distributed as
part of the public participation process such as a news release or public
notice;
(b) When the requested
material has been distributed through mass mailing and is readily available
from the department at the time of request;
(c) When a records request is made by a
local, state, or federal public/governmental entity or a representative of a
public/governmental entity acting in a public function or capacity. Even if a
person qualifies under this subsection, the department may still charge for
record review and copying based on the following factors:
(A) Any financial hardship to the
department;
(B) The extent of time,
expense, and interference with the department's regular business;
(C) The volume of the records requested;
or
(D) The necessity to segregate
exempt from non-exempt materials.
(2) Public Interest Annual Fee Waivers:
(a) An approved annual fee waiver allows the
requester to either review or obtain one copy of a requested record at no
charge. Fee waivers are effective for a one-year period.
(b) A person, including members of the news
media and non-profit organizations, may be entitled to an annual fee waiver
provided that a Fee Waiver Form is completed and approved by the department.
The form must identify the person's specific ability to disseminate information
of any kind maintained by the department to the general public and that such
information is generally in the interest of and in the benefit to the public
within the meaning of the Public Records Law. Additional information may be
requested by the department before granting any fee waiver.
(c) Even if a person has a fee waiver, the
department may charge for record review and copying based on the following
factors:
(A) Any financial hardship on the
department;
(B) The extent of time,
expense, and interference with the department's regular business;
(C) The volume of the records
requested;
(D) The necessity to
segregate exempt from non-exempt materials; and
(E) The extent to which the record request
does not further the public interest or the particular needs of the
requester.
(3) Case-by-case waivers or reductions: A person who does not request, or who is not approved for an annual waiver, may request a waiver or reduction of record review and reproduction costs on a case-by-case basis.
Stat. Auth: ORS 192.410 - 505 & 468.020
Stats. Implemented: ORS 192.440
Disclaimer: These regulations may not be the most recent version. Oregon may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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