Current through Register Vol. 63, No. 3, March 1, 2024
(1) The
Department shall open the application period for the Technical Assistance Grant
Program on January 15 of each year and close the application period on February
15 of the same year. If either of those dates falls on a weekend or holiday,
the preceding Friday will be the effective date of the opening or closing
respectively.
(2) The Department
shall establish a separate application for each type of grant
available.
(3) Each District and
Education Service District must submit a separate application for each grant
type for which it chooses to apply.
(4) All Districts and Education Service
Districts are eligible for each type of grant.
(5) All applications are due by the date
established by the Department. No late applications will be accepted.
(6) The Department shall evaluate each
completed application by awarding preference points as established by this
rule.
(7) An application will
receive one (1) point for each preference that the application meets.
(8) An application will receive a final score
that is the total of the application's points.
(9) Applications will be funded from highest
to lowest score.
(10) If there is
not enough funding to provide a Technical Assistance Grant to all applications
that have equal scores, then the Department shall create a lottery to determine
which applications will receive a Technical Assistance Grant.
(11) The preference points for Districts
applying for the Facility Assessment grant are:
(a) District has twenty-five percent (25%) or
more of its ADMr identified as Students in Poverty;
(b) District has under 2,500 ADMr according
to the annual reports for the same school year as used to calculate the
Priority List under OAR 581-027-0010;
(c) District has not conducted a Facility
Assessment within ten (10) years or less;
(d) District has not passed a general
obligation bond within fifteen (15) years or less;
(e) District's ADMr has changed by ten
percent (10%) or more over the last five (5) years based on the latest annual
reports submitted to the Department; and
(f) District has completed its annual
electronic submission of its building and bond data to the Department by
February 15 of each year.
(12) The preference points for Education
Service Districts applying for the Facility Assessment grant are:
(a) The Education Service District has an
average of twelve percent (12%) or more of its component school districts' ADMr
identified as Students in Poverty;
(b) The Education Service District has under
20,000 Extended ADMw according to the annual reports for the same school year
as used to calculate the State School Fund allocations;
(c) The Education Service District has at
least one building used for instruction with a student capacity of 10 or
more;
(d) The Education Service
District has not conducted a Facility Assessment within ten (10) years or less;
and
(e) The Education Service
District has completed its annual electronic submission of its building and
bond data to the Department by February 15 of each year.
(13) The preference points for Districts
applying for the Long-Range Facility Plan grant are:
(a) District has twenty-five percent (25%) or
more of its ADMr identified as Students in Poverty;
(b) District has under 2,500 ADMr according
to the annual reports for the same school year as used to calculate the
Priority List under OAR 581-027-0010;
(c) District has not conducted a Long-Range
Facility Plan within ten (10) years or less;
(d) District has not passed a general
obligation bond within fifteen (15) years or less;
(e) District's ADMr has changed by ten
percent (10%) or more over the last five (5) years based on the latest annual
reports submitted to the Department; and
(f) District has completed its annual
electronic submission of its building and bond data to the Department by
February 15 of each year.
(14) The preference points for Education
Service Districts applying for the Long-Range Facility Plan grant are:
(a) The Education Service District has an
average of twelve percent (12%) or more of its component school districts' ADMr
identified as Students in Poverty;
(b) The Education Service District has under
20,000 Extended ADMw according to the annual reports for the same school year
as used to calculate the State School Fund allocations;
(c) The Education Service District has at
least one building used for instruction with a student capacity of 10 or
more;
(d) The Education Service
District has not conducted a Long-Range Facility Plan within ten (10) years or
less; and
(e) The Education Service
District has completed its annual electronic submission of its building and
bond data to the Department by February 15 of each year.
(15) The preference points for Districts
applying for the Seismic Assessment grant are:
(a) District has twenty-five percent (25%) or
more of its ADMr identified as Students in Poverty;
(b) District has under 2,500 ADMr according
to the annual reports for the same school year as used to calculate the
Priority List under OAR 581-027-0010;
(c) District has not conducted an assessment
for Business Oregon's Seismic Rehabilitation Grant Program;
(d) District identifies the schools it
intends to assess and at least fifty percent (50%) are listed as "High" or
"Very High" for collapse potential in the Rapid Visual Screening data created
by the Department of Geology and Mineral Industries;
(e) District's Mapped Spectral Acceleration
for a 1-second period (Ss) is greater than 0.6 as calculated by the United
States Geological Survey; and
(f)
District has completed its annual electronic submission of its building and
bond data to the Department by February 15 of each year.
(16) The preference points for Education
Service Districts applying for the Seismic Assessment grant are:
(a) The Education Service District has an
average of twelve percent (12%) or more of its component school districts' ADMr
identified as Students in Poverty;
(b) The Education Service District has under
20,000 Extended ADMw according to the annual reports for the same school year
as used to calculate the State School Fund allocations;
(c) The Education Service District has at
least one building used for instruction with a student capacity of 10 or
more;
(d) The Education Service
District's Mapped Spectral Acceleration for a 1-second period (Ss) is greater
than 0.6 as calculated by the United States Geological Survey; and
(e) The Education Service District has
completed its annual electronic submission of its building and bond data to the
Department by February 15 of each year.
(17) The preference points for Districts
applying for the Asbestos Environmental Hazard Assessment grant are:
(a) District has twenty-five percent (25%) or
more of its ADMr identified as Students in Poverty;
(b) District has under 2,500 ADMr according
to the annual reports for the same school year as used to calculate the
Priority List under OAR 581-027-0010;
(c) District has at least 50% or more of its
schools built before 1980;
(d)
District needs to provide training to a staff person to oversee
asbestos-related activities and/or needs to provide asbestos awareness training
to custodial staff;
(e) District is
due to conduct its 3-year re-inspection of asbestos-containing material in each
school facility; and
(f) District
has completed its annual electronic submission of its building and bond data to
the Department by February 15 of each year.
(18) The preference points for Education
Service Districts applying for the Asbestos Environmental Hazard Assessment
grant are:
(a) The Education Service District
has an average of twelve percent (12%) or more of its component school
districts' ADMr identified as Students in Poverty;
(b) The Education Service District has under
20,000 Extended ADMw according to the annual reports for the same school year
as used to calculate the State School Fund allocations;
(c) The Education Service District needs to
provide training to a staff person to oversee asbestos-related activities
and/or needs to provide asbestos awareness training to custodial
staff;
(d) The Education District
is due to conduct its 3-year re-inspection of asbestos-containing material in
each facility; and
(e) The
Education Service District has completed its annual electronic submission of
its building and bond data to the Department by February 15 of each
year.
(19) The
preference points for Districts apply to the Radon Environmental Hazard
Assessment grant are:
(a) District has
twenty-five percent (25%) or more of its ADMr identified as Students in
Poverty;
(b) District has under
2,500 ADMr according to the annual reports for the same school year as used to
calculate the Priority List under OAR 581-027-0010;
(c) District has school and administrative
buildings that have not been tested for radon, or district has school and
administrative buildings that had testing completed after July 1 of the
preceding year;
(d) District's
radon risk level is either "High" or "Not Assigned" according to information
published by the Oregon Health Authority that provides for radon risk levels
based on geography;
(e) District
has a school that qualifies as a remote small elementary school per ORS
327.077; and
(f) District has completed its annual
electronic submission of its building and bond data to the Department by
February 15 of each year.
(20) The preference points for Education
Service Districts apply to the Radon Environmental Hazard Assessment grant are:
(a) The Education Service District has an
average of twelve percent (12%) or more of its component school districts' ADMr
identified as Students in Poverty;
(b) The Education Service District has under
20,000 Extended ADMw according to the annual reports for the same school year
as used to calculate the State School Fund allocations;
(c) The Education Service District has
instructional spaces or administrative buildings that have not been tested for
radon in the last 10 years or more;
(d) The Education Service District's radon
risk level is either "High" or "Not Assigned" according to information
published by the Oregon Health Authority that provides for radon risk levels
based on geography; and
(e) The
Education Service District has completed its annual electronic submission of
its building and bond data to the Department by February 15 of each
year.
(21) A District or
Education Service District that is awarded a Technical Assistance Grant must:
(a) Enter into a grant agreement with the
Department by the time specified by the Department;
(b) Use a Certified Assessor to perform a
Facility Assessment or Long-Range Facility Plan;
(c) Provide the Department with an electronic
copy of any final reports required by the Technical Assistance Grant;
and
(d) Provide the Department with
an electronic copy of invoices showing expenses incurred in performing the work
for the specific Technical Assistance Grant.
(22) A District or Education Service District
must reapply each time a new grant application is announced if it did not
receive a grant in the previous grant application period.
(23) A District or Education Service District
may apply to the Technical Assistance Program to be reimbursed for assessments
previously completed if:
(a) The previous
assessment work was started within six (6) months of the application
period;
(b) The previous
assessments meet all requirements set forth for the type of assessment in these
administrative rules; and
(c) The
Grantee submits a final copy of the report and all invoices within the required
period for a Technical Assistance Program grant.
(24) Grantees must submit all final reports
and invoices by the date specified by the Department. If a Grantee does not
meet that deadline, the Department may rescind their grant funds.
(25) A District or Education Service District
that receives a Technical Assistance Program grant will be ineligible to
reapply for that specific grant for four (4) years from the year the grant was
issued.
Statutory/Other Authority: Sec. 2, 5, ORS 783 & SB 447
(2015)
Statutes/Other Implemented: SB 447 (2015) & Sec. 5, ORS
783
