Oregon Administrative Rules
Chapter 471 - EMPLOYMENT DEPARTMENT
Division 10 - ADMINISTRATIVE SERVICES GENERAL AND INTERNAL RULES
Section 471-010-0125 - Customer Information and Disclosure: Audit Authority and Written Agreements With Entities Having Access to Employment Department Information
Universal Citation: OR Admin Rules 471-010-0125
Current through Register Vol. 63, No. 9, September 1, 2024
(1) All written agreements with entities other than the Internal Revenue Service and "Hosted Workers" that have access to Employment Department information shall stipulate that, no less than once a year, the entity shall conduct an audit of the processes by which the entity implements the agreement(s). The audits shall include, but are not limited to:
(a) How
access to Employment Department information is granted;
(b) How access to Employment Department
information is controlled;
(c) Why
access to Employment Department information is granted, based on OAR
471-010-0105 & ORS
657.665;
(d) Who is authorized to grant & revoke
access to Employment Department information;
(e) What specific programs within the entity
need access to Employment Department information;
(f) Which specific positions within the
programs referenced in OAR
471-010-0125(1)(e)
need access to Employment Department information;
(g) What specific information within the
Employment Department information is needed;
(h) Whether access to Employment Department
information is granted to contractors, who the contractor is, and why the
contractor is being given access; and
(i) What "informed consent" if any, the
entity uses when gathering information from its customers.
(2) These audits shall subsequently be submitted to the Employment Department, who shall have final authority to decide compliance with the procedures in OAR 471-010-0125(1).
Statutory/Other Authority: ORS 657.610
Statutes/Other Implemented: ORS 657.665
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