Oregon Administrative Rules
Chapter 461 - DEPARTMENT OF HUMAN SERVICES, SELF-SUFFICIENCY PROGRAMS
Division 196 - SUMMER EBT PROGRAM
Section 461-196-0100 - Notices; SEBT
Universal Citation: OR Admin Rules 461-196-0100
Current through Register Vol. 63, No. 9, September 1, 2024
(1) Notice of Eligibility, Approval.
(a) When a
filing group (see OAR 461-196-0020) is determined eligible
through a Summer EBT (SEBT) application the Department (see
OAR 461-196-0020) will provide notice to the filing group of a
child's approved status within 30 operational days of receipt of a complete
application.
(b) When a
filing group is determined eligible through
streamlined certification (see OAR 461-196-0020) the
Department will provide notice to the filing
group of a child's approved status within 30 operational days of the
date benefits are made available to the filing group. The
notice of approval will inform the filing group how to opt-out
if they do not want their children to receive SEBT benefits, and that no
application is required.
(c) The
approval notice will inform the filing group that dual
participation in SEBT in the same summer operational period
(see OAR 461-196-0020) is not allowed. Dual participation (see
OAR 461-196-0020) means a child simultaneously receiving benefits from more
than one State administered SEBT Program, US Territories or Tribal Lands or
receiving SEBT in one or more filing group or receiving
multiple allotments from the same State administered SEBT Program.
(2) Notice of Eligibility, Denial.
(a) When a filing group is
determined ineligible through a SEBT application, the
Department will provide a notice to the filing
group of a child's denied status within 30 operational days of receipt
of a complete application.
(b) The
Notice of Eligibility, Denial will include the following information:
(A) The specific reason or reasons for the
denial of benefits, for example, income over the allowable limits or the
Department was unable to confirm the student was enrolled in a
National School Lunch Program (NSLP) (see OAR 461-196-0020) participating
school.
(B) Notification of the
right to appeal.
(C) Instructions
on how to appeal.
(D) A statement
reminding households that they may reapply for benefits at any time.
(3) Notice of Incomplete Application.
(a) When a SEBT
application is submitted and determined as incomplete, the
Department will notify the filing group
within 14 operational days of the receipt of the application that additional
information is needed.
(b) The
Notice of Incomplete Application will include the following information:
(A) What information is missing.
(B) How to provide the missing information
back to the Department.
(C) The date the missing information is due
back to the Department.
(D) That no further action will be taken on
the application if the missing information is not provided back to the
Department.
(c) The information requested through the
Notice of Incomplete Application is due back to the Department
within 10 calendar days from the date the notice was sent.
(d) A Notice of Incomplete Application will
not be sent if a mailing address or email is not provided on the
application.
(4) Notice of Request for Information.
(a) The
Department will notify the filing group
through a Notice of Request for Information when verification is required
through Verification for Cause or Verification Sample
of three percent of Approved Applications as detailed in OAR
461-196-0080.
(b) The Notice of
Request for Information will include the following information:
(A) Informs the filing group
they may provide proof of receiving assistance under Supplemental Nutrition
Assistance Program (SNAP), Temporary Assistance for Needy Families (TANF),
Medicaid (Oregon Health Plan) or Foster Care through Child Welfare which would
confer automatic eligibility for SEBT.
(B) The filing group may
request the Department to contact the appropriate officials to
confirm their child(ren) are determined Migrant, homeless, runaway or missing
by the school or part of a household which receives Food Distribution Program
for households on Indian Reservations (FDPIR) or Head Start.
(C) Failure to cooperate with the request for
verification will result in the termination of benefits or inability to receive
SEBT benefits in future program years.
Statutory/Other Authority: 411.060
Statutes/Other Implemented: 411.060
Disclaimer: These regulations may not be the most recent version. Oregon may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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