Current through Register Vol. 63, No. 9, September 1, 2024
(1) A school-age center must have written
policies identified in 414-310-0170 (2) (a-t) and provide them to:
(a) Staff and volunteers at the time of hire
and when policies change; and
(b)
Parents at the time of a child's enrollment and when policies change.
(2) A school-age center must
provide the following written information to parents, staff, and volunteers:
(a) Name, business address, and business
telephone number of the person(s) who has immediate responsibility for the
daily operation of the center;
(b)
A center description including the licensed capacity, ages and number of
children in care, hours, days and months of operation, closure dates and
observed holidays, and staff-to-child ratios;
(c) Arrival and departure procedures,
including sign in and out requirements and individuals authorized for
pick-up;
(d) Parent
responsibilities for providing current required information and what parents
are expected to provide;
(e) Health
policies and procedures to include handwashing methods, medication
administration, use of insect repellent and sunscreen, care of children who are
ill and exclusion criteria, and response to injuries (also see OAR 414-310-0560 Injuries);
(f) Safety measures
including injury prevention, use of pesticides and other potentially toxic
substances, animals, water activities, and prohibited substances and
weapons;
(g) A plan to ensure that
any visitor or other adult not enrolled or conditionally enrolled in the CBR
does not have unsupervised access to children;
(h) Emergency preparedness plan (also see
Emergency Preparedness, OAR 414-310-0180);
(i) Schedules that include planned
activities, physical activity, and screen time;
(j) Center-sponsored religious and cultural
activities, if any, including how holidays will be recognized;
(k) Meals, snacks, and food service practices
including food storage and handling, children's dietary needs and allergies,
and food brought from the child's home;
(l) Transportation and field trips including
driver and vehicle requirements and supervision;
(m) Behavior and guidance policies;
(n) How staff must proceed if a child is
displaying inappropriate behaviors that could endanger themselves or the safety
of others;
(o) Communication
methods and notifications, including how parent grievances, questions, or
concerns are handled by the center;
(p) Prevention of and duty to report
suspected child abuse and neglect;
(q) How to view inspection reports, access
the Department of Early Learning and Care website and center certification
rules, and contact CCLD and child abuse and neglect hotline.
(r) A statement advising parents that they
can access information about child care providers on the child care safety
portal; and
(s) A plan to ensure
safety of children who are using the restroom or completing a task separate
from the larger group without direct supervision.
(t) A policy regarding the storage and access
of inhalers and epinephrine for children who are permitted to carry or
self-administer these medications.
(3) A school-age center must have written
personnel policies for staff and volunteers that include at a minimum:
(a) Position descriptions, job duties
assigned, and supervision of each position; and
(b) Initial and ongoing training
requirements.
(4) If a
school-age center uses volunteers, the center must provide a copy of volunteer
policies to any volunteers that includes procedures for ensuring training if
the volunteer counts in the staff-to-child ratio, compliance with certification
rules and center procedures, and an understanding of emergency preparedness
plans.
(5) As required by state and
federal civil rights laws and the Americans with Disabilities Act (ADA), a
school-age center cannot discriminate against any child on the basis of race,
religion, color, national origin, gender, marital status of parent, or because
of a need for special care.
(a) Suspected
violations will be reported to the overseeing agency, with whom CCLD may share
any information available.
(b) CCLD
may deny an initial or renewal application or revoke a regular or temporary
certification if a school-age center is determined to have discriminated in
violation of this requirement by any authority with jurisdiction to make the
determination.
(6) A
school-age center's decision on whether to provide or continue to care for a
child known to have a specific need must be made after an individualized
assessment is complete. The assessment must be based on information from
parents, professionals who are knowledgeable about the child's care needs, and
school-age center personnel. The assessment must be documented for each child
and must include:
(a) Reasonable
accommodations the school-age center made to support the individual child's
participation in the program, or an explanation of why the school-age center
could not make reasonable accommodations;
(b) Reasonable modifications the school-age
center made to their policies and practices to fully integrate the child into
the program or an explanation of why the school-age center could not make
reasonable modifications; and
(c)
If applicable, any direct threats to the health and safety of others posed by
the child's presence.
