Current through Register Vol. 63, No. 12, December 1, 2024
(1) A certified child care center must notify
CCLD by 5:00pm the next business day of the following items:
(a) A change of director;
(b) A change in mailing address, when
different from the physical address;
(c) A change in phone number;
(d) A known legal action or child abuse or
neglect investigation, such as an arrest, criminal investigation or charge, or
Victim Protection Order, involving any person for which a certified child care
center is required to request a background check;
(e) An unscheduled temporary or permanent
center closure;
(f) Any occurrence,
including a natural disaster, that renders all or part of the certified child
care center unsafe or unsanitary for a child including disruption of utilities
or contaminated water;
(g) An
incident that exposes children to an imminent risk of harm, such as a child
leaving the center without the center's knowledge or being left alone on or off
site or in a vehicle;
(h) An animal
bite to an individual that occurs on site at any time or off site when
participating in center activities;
(i) An accident involving transportation,
unless there were no injuries and only minor damage to the vehicles;
(j) Any serious injury or incident involving
a child;
(k) A child who is given
the incorrect dosage of any medication;
(l) A child who took or received another
person's medication;
(m) The death
of a child or staff member that occurred on the premises of the
center;
(n) Other dangers or
incidents requiring emergency response such as a fire or temporarily relocating
children;
(o) Any time prohibited
discipline or prohibited actions occur (also see OAR 414-305-0710, Prohibited
Discipline and Actions); and
(p)
Any incident where physical restraint is used (also see OAR 414-305-0720,
Physical Restraint).
(2)
A certified child care center must notify CCLD of the following:
(a) An anticipated temporary or permanent
center closing, other than a scheduled closing identified in center
policy;
(b) An anticipated
temporary or permanent change in location;
(c) An anticipated center change or
alteration that impacts the amount of usable square footage or compliance with
the requirements; and
(d) A change
in center name.
(3) Any
staff member who has reason to believe a child has been abused or neglected is
required to report the matter immediately to the Oregon Child Abuse Hotline
(1-855-503-7233), Department of Human Services Child Welfare, or a law
enforcement agency. This requirement applies 24 hours a day. This requirement
applies to any suspected physical, sexual or emotional abuse; child neglect,
child endangerment, or child exploitation; inappropriate sexual contact between
two or more children; or attempted suicide or threats of suicide by a
child.
(4) A certified child care
center must immediately notify the Oregon Health Authority of a known case, in
individuals associated with the center, of a child care-restrictable disease,
as defined in Oregon Health Authority administrative rules, OAR
333-019-0010.
(5) A certified child
care center must immediately notify parents or an emergency contact if the
parent cannot be reached and document if their child:
(a) Does not arrive on their own at the
center as scheduled, such as when a school-age child is walking to the center
or when a child is transported from another program;
(b) Is not present at the pick-up location as
scheduled;
(c) Is involved in an
incident that placed the child at risk such as being lost, missing or left
alone on a playground, a field trip, or in a vehicle;
(d) Has experienced any suspected allergic
reactions, as well as the ingestion of or contact with the allergen even if a
reaction did not occur;
(e) Was not
administered medication in accordance with directions;
(f) Received emergency medication for a
life-threatening condition such as epinephrine;
(g) Sustains an injury that may need
evaluation by a physician or any impact to a child's head;
(h) Has been exposed to poison;
(i) Has been fed human milk or formula
intended for another child (see OAR 414-305-0610, Feeding Infants);
(j) Is bitten by an animal, when the skin is
broken or when an evaluation by a physician may be needed;
(k) Is separated from the group due to an
illness;
(l) Dies while in care;
or
(m) Is involved in any incident
where physical restraint is used.
(6) A certified child care center must notify
parents upon child pick-up of:
(a) Daily
happenings, including the infant and toddler daily records (also see OAR
414-305-0600, General Requirements for the Care of Infants and Toddlers and OAR
414-305-0220, Children's Records);
(b) Significant changes in their child's
physical or emotional state;
(c)
Known minor injuries such as minor cuts, scratches, and bites from other
children requiring first aid treatment by employees;
(d) Their child being unsupervised at school
or another location when not picked up on time;
(e) Illness or infestation symptoms that
developed or changed;
(f) A child
care restrictable disease or infestation exposure from staff or another
child;
(g) Administration of a
medication for a non-life-threatening condition that is only administered as
needed;
(h) An animal bite to a
child, when the skin is not broken;
(i) Implemented emergency plans and
procedures, except for drills; and
(j) Anticipated closure of the
center.
(7) The
Department will notify parent(s) or guardian(s) of children under 12 months of
age enrolled in the center of any valid non-compliance with OAR
414-305-0620(1)(a)(A) through (C), OAR 414-305-0620(1)(b) and (c), and OAR
414-305-0630(1)(a) through (l).
Statutory/Other Authority: ORS 329A.260
Statutes/Other Implemented: ORS
329A.260
