Current through Register Vol. 63, No. 12, December 1, 2024
(1) A certified
child care center must have written policies identified in 414-305-0200(2) (a-t)
and provide them to:
(a) Staff and volunteers
at the time of hire and when policies change; and
(b) Parents at the time of a child's
enrollment and when policies change.
(2) A certified child care center must
provide the following written information to parents, staff, and volunteers:
(a) Name, business address, and business
telephone number of the person(s) who has immediate responsibility for the
daily operation of the center;
(b)
A center description including the licensed capacity, ages and number of
children in care, hours, days and months of operation, closure dates and
observed holidays, and staff-to-child ratios;
(c) Arrival and departure procedures,
including sign in and out requirements and individuals authorized for
pick-up;
(d) Parent
responsibilities for providing current required information and what parents
are expected to provide;
(e) Health
policies and procedures to include toileting, diaper changing and handwashing
methods, support for parents feeding their infants, storage and handling of
bottles and pacifiers, immunization tracking, medication administration, use of
insect repellent and sunscreen, care of bed linen, care of children who are ill
and exclusion criteria, and response to injuries (also see OAR 414-305-1020),
Injuries);
(f) Safety measures
including safe sleep practices, monitoring of sleeping infants, injury
prevention, use of pesticides and other potentially toxic substances, animals,
water activities, and prohibited substances;
(g) A plan to ensure that any visitor or
other adult not enrolled or conditionally enrolled in the CBR does not have
unsupervised access to children;
(h) Emergency preparedness plan (also see OAR
414-305-0210, Emergency Preparedness and Response);
(i) Center philosophy on how children learn
and develop, and how this philosophy is implemented;
(j) Daily schedules that include planned
activities, rest time, physical activity, and screen time;
(k) Center-sponsored religious and cultural
activities, if any, including how holidays will be recognized;
(l) Meals, snacks, and food service practices
including food storage and handling, children's dietary needs and allergies,
infant feeding, and food brought from the child's home;
(m) Transportation and field trips including
driver and vehicle requirements and supervision;
(n) Behavior and guidance policies;
(o) How staff must proceed if a child is
displaying inappropriate behaviors that could endanger themselves or the safety
of others;
(p) Communication
methods and notifications, including how parent grievances, questions, or
concerns are handled by the center;
(q) Prevention of and duty to report
suspected child abuse and neglect;
(r) Evening and night care, if
provided;
(s) How to view
inspection reports, access the Department of Early Learning and Care website
and center certification rules, and contact CCLD and child abuse and neglect
hotline; and
(t) A statement
advising parents that they can access information about child care providers on
the child care safety portal.
(3) A certified child care center must have
written personnel policies for staff and volunteers that include at a minimum:
(a) Position descriptions, job duties
assigned, and supervision of each position; and
(b) Initial and ongoing training
requirements.
(4) If a
certified child care center uses volunteers, the center must provide a copy of
volunteer policies to any volunteers that includes procedures for ensuring
training if the volunteer counts in the staff-to-child ratio, compliance with
certification rules and center procedures, and an understanding of emergency
preparedness plans.
(5) As required
by state and federal civil rights laws and the Americans with Disabilities Act
(ADA), a certified child care center cannot discriminate against any child on
the basis of race, religion, color, national origin, gender, marital status of
parent, or because of a need for special care.
(a) Suspected violations will be reported to
the overseeing agency, with whom CCLD may share any information available to
it.
(b) CCLD may deny an initial or
renewal application or revoke a regular or temporary certification if a
certified child care center is determined to have discriminated in violation of
this requirement by any authority with jurisdiction to make the
determination.
(6) A
certified child care center's decision whether to provide or continue care for
a child known to have specific needs must be made after an individualized
assessment is completed. The assessment must be based on information from
parents, professionals who are knowledgeable about the child's care needs, and
certified center personnel. The assessment must be documented for each child
and must include:
(a) Reasonable
accommodations the center made to support the individual child's participation
in the program, or an explanation of why the center could not make reasonable
accommodations;
(b) Reasonable
modifications the center made to their policies and practices to fully
integrate the child into the program or an explanation of why the center could
not make reasonable modifications; and
(c) If applicable, any direct threats to the
health and safety of others posed by the child's presence at the
facility.
