Oregon Administrative Rules
Chapter 413 - DEPARTMENT OF HUMAN SERVICES, CHILD WELFARE PROGRAMS
Division 10 - CLIENT RIGHTS
Section 413-010-0000 - Definitions
Current through Register Vol. 63, No. 12, December 1, 2024
Unless the context indicates otherwise, the following definitions apply to OAR chapter 413, division 10.
(1) "Adoption assistance" means assistance provided on behalf of an eligible child or young adult to offset the costs associated with adopting and meeting the ongoing needs of the child or young adult. "Adoption assistance" may be in the form of payments, medical coverage, reimbursement of nonrecurring expenses, or special payments.
(2) "Adoption records, papers, and files" means all documents, writings, information, exhibits, and other filings retained in the court's record of an adoption case pursuant to ORS 109.319 and includes but is not limited to the Adoption Summary and Segregated Information Statement described in ORS 109.317 and exhibits attached to the statement, the petition and exhibits attached to the petition pursuant to ORS 109.315, and any other motion, judgment, document, writing, information, exhibit, or filing retained in the court's record of the adoption case.
(3) "Adoptive family" means an individual or individuals who have legalized a parental relationship to the child who joined the family through a judgment of the court.
(4) "Adult" means a person 18 years of age or older.
(5) "Base rate payment" means a payment to the resource parent or relative resource parent at a rate established by the Department for the costs of providing the child or young adult with the following:
(6) "Case plan" means a written, goal oriented, and time-limited individualized plan for the child and the child's family, developed by the Department and the parents or guardians, to achieve the child's safety, permanency, and well-being.
(7) "Central Office CPS Founded Disposition Review" means a process wherein a Central Office CPS Founded Disposition Review Committee reviews a founded disposition, makes recommendations to the Central Office Safety Program Manager or designee, and the Central Office Safety Program Manager or designee makes a decision to uphold, overturn, or change the abuse type of the founded disposition.
(8) "Central Office CPS Founded Disposition Review Committee" means a group of two child welfare employees who make a recommendation or recommendations to the Child Protective Services Program Manager or designee regarding the CPS founded disposition. No one may serve on the "Central Office CPS Founded Disposition Review Committee" who participated in or observed the Local Child Welfare Office CPS Founded Disposition Review or had a role in the CPS assessment, including having participated in a staffing, that resulted in the CPS founded disposition under review. Further requirements of the "Central Office CPS Founded Disposition Review Committee" are found in OAR 413-010-0745 and 413-010-0746. The two child welfare staff on the committee must include any two of the following:
(9) "Certificate of Approval" means a document that the Department issues to approve the operation of a child-specific relative resource parent home, child-specific foster home, pre-adoptive home, or a regular foster home.
(10) "Certified family" means an individual or individuals who hold a current Certificate of Approval from the Department to operate a home to provide care, in the home in which they reside, to a child or young adult in the care or custody of the Department.
(11) "Child" means a person who:
(12) "Child-caring agency" has the meaning given to it in ORS 418.205 as amended by Oregon Laws 2017 chapter 244, and means a "child-caring agency" that is not owned, operated, or administered by a governmental agency or unit.
(13) "Child protective services" (CPS) means a specialized social service program that the Department provides on behalf of children or, when applicable, young adults who may be unsafe after a report of abuse is received.
(14) "Client" means any individual receiving services from the Department, including the parent or legal guardian of a child or young adult, or the custodian of an unemancipated minor client.
(15) "Client file" means an electronic or paper file that the Department marks with the names of one or more clients, into which the Department places all of the named clients' records. A "client file" may contain confidential information about other clients and persons who are not clients.
(16) "Client information" means confidential information about a client or identified with a client.
(17) "Client record" means any record that includes client information and is created, requested, or held by the Department. A "client record" does not include general information, policy statements, statistical reports, or similar compilations of data which are not identified with an individual child, family or other recipient of services.
(18) "Confidential information" means information that is unavailable to the public by statute, rule, or court order.
(19) "Contract Provider" means any individual or organization that provides services to a Child Welfare client pursuant to a contract or agreement with Child Welfare.
(20) "Court Appointed Special Advocate (CASA)" means a volunteer who is appointed by the court, is a party to the juvenile proceeding, and advocates for the child pursuant to ORS 419A.170.
(21) "CPS Disposition" means a determination that completes a CPS assessment. Dispositions are discussed in OAR 413-015-1000 and include founded, unfounded, and unable to determine.
(22) "Department" means the Oregon Department of Human Services.
(23) "Department adoption records" means all documents, writings, and information required to be retained in the Department's Central Office adoption file including, but not limited to:
(24) "Discipline" means a training process a family uses to help a child or young adult develop the self-control and self-direction necessary to assume responsibilities, make daily living decisions, and learn to conform to accepted levels of social behavior.
(25) "Disclose" means reveal or provide client information to a person, agency, organization, or other entity outside of the Department of Human Services. Disclosing includes, but is not limited to:
(26) "Gender expression" means the manner in which a person expresses gender through clothing, appearance, behavior, speech, etc. Gender expression is distinct from sexual orientation and gender identity.
(27) "Gender identity" means an individual's gender-related identity, appearance, expression or behavior, regardless of whether the identity, appearance, expression or behavior differs from that associated with the gender assigned to the individual at birth.
(28) "Guardian" means an individual who has been granted guardianship of a child through a judgment of the court.
(29) "Guardianship assistance" means assistance provided by the Department to the guardian on behalf of an eligible child or young adult to offset costs associated with meeting the ongoing needs of the child or young adult. "Guardianship assistance" may be in the form of a payment, medical coverage, or reimbursement of guardianship expenses.
(30) "Indian child" means an unmarried person who is under 18 years of age and who is either a member of an Indian Tribe or is eligible for membership in an Indian Tribe and who is the biological child of a member of an Indian Tribe.
(31) "Juvenile" means a person younger than the age of 18 years who is identified as a perpetrator. OAR 413-010-0716 provides specific requirements regarding application of these rules to juveniles.
(32) "Legal custody" means that a person or agency has legal authority:
(33) "Legal finding" means a court or administrative finding, judgment, order, stipulation, plea, or verdict that determines who was responsible for the abuse that is the subject of a CPS founded disposition. Successful completion of a diversion program is not a legal finding.
(34) "Legal proceeding" means a court or administrative proceeding that may result in a legal finding.
(35) "Legally emancipated " means a person under 18 years of age who is married or has been emancipated by the court in accordance with the requirements of ORS 419B.558.
(36) "Level of care payment" means the payment provided to an approved or certified family, a guardian, a pre-adoptive family, or an adoptive family based on the need for enhanced supervision of a child or young adult as determined by applying the CANS algorithm to the results of the CANS screening.
(37) "Level of personal care payment" means the payment to a qualified provider for performing the personal care services for an eligible child or young adult based on the child's or young adult's need for personal care services as determined by applying the personal care services algorithm to the results of the personal care services rating scale.
(38) "Licensee" means a child-caring agency that holds a license issued by the Department.
(39) "Local Child Welfare Office CPS Founded Disposition Review" means a process wherein a Local Child Welfare Office CPS Founded Disposition Review Committee reviews a founded disposition, makes recommendations to a Child Welfare Program Manager or designee, and the Child Welfare Program Manager or designee makes a decision to uphold, overturn, or change the abuse type of the founded disposition.
(40) "Local Child Welfare Office CPS Founded Disposition Review Committee" means a group of two child welfare employees who make a recommendation or recommendations to a Child Welfare Program Manager or designee regarding a CPS founded disposition. One of the members must be a manager and one must be staff trained in CPS assessment and dispositions. No one may serve on the "Local Child Welfare Office CPS Founded Disposition Review Committee" in the review of an assessment in which he or she had a role in the CPS assessment, including having participated in a staffing, that resulted in the CPS founded disposition under review. Further requirements of the "Local Child Welfare Office CPS Founded Disposition Review Committee" are found in OAR 413-010-0735 and 413-010-0738.
(41) "Parent" means the biological or adoptive mother or the legal father of the child. A legal father is a man who has adopted the child or whose paternity has been established or declared under ORS 109.070, 416.400 to 416.465, or by a juvenile court. In cases involving an Indian child under the Indian Child Welfare Act (ICWA), a legal father includes a man who is a father under applicable tribal law. "Parent" also includes a putative father who has demonstrated a direct and significant commitment to the child by assuming or attempting to assume responsibilities normally associated with parenthood unless a court finds that the putative father is not the legal father.
(42) "Participating Tribe" means a federally recognized Indian Tribe in Oregon with a Title IV-E agreement with the Department.
(43) "Party" means a person entitled to a contested case hearing under these rules.
(44) "Perpetrator" means the person the Department has reasonable cause to believe is responsible for child abuse in a CPS founded disposition.
(45) "Person Requesting Review" or "Requestor" means a perpetrator, their attorney, or, if a juvenile is identified as the perpetrator, the person who may request a review on their behalf, who requests a review of the founded disposition.
(46) "Potential guardian" means an individual who:
(47) "Pre-adoptive family" means an individual or individuals who:
(48) "Record" means a record, file, paper, or communication and includes, but is not limited to, any writing or recording of information including automated records and printouts, handwriting, typewriting, printing, photostating, photographing, magnetic tapes, videotapes, or other documents. "Record" includes records that are in electronic form.
(49) "Record of sexual orientation, gender identity or gender expression" means a written or recorded statement made by a child, memoranda of an oral statement made by a child or any other documentation in a child's child welfare records of the child's statement, if the statement concerns the child's sexual orientation, gender expression or gender identity.
(50) "Registered domestic partner" means an individual joined in a domestic partnership that has been registered by a county clerk in accordance with ORS 106.300 to 106.340.
(51) "Relative" means any of the following:
(52) "Relative resource parent" means an individual who operates a home that has been approved by the Department to provide care for a related child or young adult placed in the home by the Department.
(53) "Request for a Central Office CPS Founded Disposition Review" means a written request for a Central Office CPS Founded Disposition Review from a requestor who has received a Local Child Welfare Office CPS Founded Disposition Review Decision (Form CF 314) to retain a founded disposition. The specific requirements for a request for review by Central Office are described in OAR 413-010-0740.
(54) "Safety service provider" means a participant in a protective action plan, initial safety plan, or ongoing safety plan whose actions, assistance, or supervision help a family in managing a child's safety.
(55) "Service" means assistance that the Department provides clients.
(56) "Sexual orientation" means an individual's actual or perceived heterosexuality, homosexuality or bisexuality.
(57) "Sibling" means one of two or more children or young adults who are related, or would be related but for a termination or other disruption of parental rights, in one of the following ways:
(58) "Substitute care" means the out-of-home placement of a child or young adult who is in the legal or physical custody and care of the Department.
(59) "Substitute caregiver" means a relative resource parent, resource parent, or provider authorized to provide care to a child or young adult in the legal or physical custody of the Department.
(60) "Visit" means planned, in-person contact between the child or young adult and one or more family members.
(61) "Voluntary services" means services that the Department provides at the request of a person or persons and there is no open and related juvenile court proceeding.
(62) "Young adult" means a person 18 through 20 years of age.
Statutory/Other Authority: ORS 418.005 & ORS 409.050
Statutes/Other Implemented: ORS 409.010, ORS 409.225, ORS 419A.255, ORS 418.200, ORS 418.606-418.609 & ORS 174.100