Current through Register Vol. 63, No. 3, March 1, 2024
(1) Before a verification body commences any
verification services for the responsible entity, the responsible entity must
ensure the verification body submits a notice of verification services to DEQ
that meets the requirements of this rule. The notice of verification services
must be submitted after DEQ has provided a determination that the potential for
a conflict of interest is acceptable as specified under OAR 340-272-0500(7) and
that verification services may proceed.
(a) If
the conflict of interest evaluation submitted by the responsible entity and the
notice of verification services submitted by the verification body are
submitted at the same time, verification services may not begin until DEQ has
determined the potential for conflict of interest is acceptable in
writing.
(b) Except as provided in
subsection (a), the verification body may begin verification services for the
responsible entity after the notice of verification services is received by
DEQ, but must allow a minimum of 14 calendar days advance notice of a site
visit unless an earlier date is approved by DEQ. The site visit may not take
place prior to the applicable regulatory deadline for the reporting type to be
verified, except under the conditions listed in OAR
340-272-0420(2)(a).
(2)
The verification notice must include the following information:
(a) A list of the staff designated to provide
verification services as a verification team, including the names of each
individual, the lead verifier, and all subcontractors, and a description of the
roles and responsibilities each member will have during verification. The
independent reviewer must also be listed separately. The list must include any
verifiers in training who will participate on the verification team.
(b) Documentation that the verification team
has the skills required to provide verification services for the responsible
entity and type of report or fuel pathway application requiring verification.
When required by DEQ, the notice must include a demonstration that the
verification team includes at least one individual approved by DEQ as a sector
specific verifier that is not also the independent reviewer, but may be the
lead verifier; and
(c) General
information about the responsible entity, including the following, as
applicable:
(A) Name and list of facilities
and other locations that will be subject to verification, and contact, address,
telephone number, and e-mail address for each facility;
(B) The industry sector, North American
Industry Classification System (NAICS) code, or source identification number
for reporting facilities under OAR chapter 340, division 215.;
(C) The CFP ID(s) for the responsible entity
under OAR chapter 340, division 253.;
(D) The date(s) of the site visit if full
verification is being provided and if required under OAR 340-272-0420, with
physical address and contact information.; and
(E) A brief description of expected
verification services to be provided, including expected completion date and
whether quarterly review is planned in the context of an annual verification
requirement.
(3) The responsible entity must ensure the
verification body submits an updated notice of verification services to DEQ
immediately if any of the information under section (2) changes after the
notice of verification services is submitted to DEQ. When an updated notice of
verification services is submitted to DEQ, the conflict of interest must be
reevaluated and information must be resubmitted according to OAR 240-272-0500.
Verification services must be suspended until DEQ approves the resubmitted
conflict of interest evaluation information in writing.
Statutory/Other Authority: ORS
468.020,
468A.050,
468A.266,
468A.271,
468A.277 & 468A.280
Statutes/Other Implemented: ORS
468A.010,
468A.015,
468A.050,
468A.265 through
468A.277 &
468A.280
