Current through Register Vol. 63, No. 3, March 1, 2024
A person required to report under this rule as identified in
OAR 340-257-0200 must report the information as required by and according to
the requirements of each section of this rule. Such reporting must include
information for each and every operation under common ownership or control.
(1)
(a) Name (i.e., if a business, the registered
business name) and all business names that the person does business as (i.e.,
all "dba" or "doing business as" names);
(b) Mailing address including street name or
PO box, city, state, and zip code;
(c) Name of the responsible official;
(d) Responsible official's email
address;
(e) Responsible
official's phone number;
(f) Name
of corporate parent or governing body, as applicable;
(g) Federal Taxpayer Identification Number of
corporate parent or other persons with which the reporting person has vehicles
under common ownership or control;
(h) For a government agency, the jurisdiction
(federal, state, or local);
(i)
Federal Taxpayer Identification Number;
(j) Primary six-digit North American Industry
Classification System code;
(k)
For a non-governmental person, the total annual revenue for the person in the
United States for 2021;
(l) Broker
authority under the Federal Motor Carrier Safety Administration;
(m) The operating authority numbers,
including motor carrier identification number, United States Department of
Transportation number, and International Registration Plan number;
(n) The number of persons with whom the
reporting person had a contract to deliver items or to perform work in Oregon
using vehicles over 8,500 pounds GVWR in 2021;
(o) The estimated number of subhaulers,
vehicles operated by subhaulers, and the number of vehicles operated by
subhaulers that operated under the reporting person's motor carrier authority;
and
(p) The number of vehicles
with a GVWR over 8,500 pounds the reporting person owned and operated in Oregon
in 2021 that do not have a vehicle home base in Oregon.
(2) For each person required to report, they
shall report general information about the vehicle home base. Vehicles that
accrue a majority of their annual miles in Oregon but are not assigned to a
particular location in Oregon must be reported as part of the person's
headquarters or another location where the vehicles' operation is managed. The
person must report for each vehicle home base:
(a) Facility address including street name,
city, state, and zip code;
(b)
Facility type category, using one of the following categories:
(i) Administrative/office building;
(ii) Distribution center/warehouse;
(iii)
Hotel/motel/resort;
(iv)
Manufacturer/factory/plant;
(v)
Medical/hospital/care;
(vi)
Multi-building campus/base;
(vii)
Restaurant;
(viii) Service
center;
(ix) Store;
(x) Truck/equipment yard; or
(xi) Any other facility type;
(c) Name of responsible official;
(d) Responsible official's email
address;
(e) Whether the facility
is owned or leased by the person;
(f) What type of fueling infrastructure is
installed at the facility;
(g)
Whether the refueling infrastructure at the facility was initially installed on
or after January 1, 2010; and
(h)
The types of trailers the reporting person pulls, if it has tractors assigned
or domiciled at this facility.
(3) For each vehicle home base, a person may
report the information grouped by vehicle body type, and weight class bins and
fuel type. A person may complete responses for each individual vehicle and
include the vehicle's body type, weight class bin, and fuel type. If
applicable, a person shall separately report vehicles dispatched under their
brokerage authority. When responding, each vehicle shall only be counted once
for each response. A person shall report:
(a)
Number of vehicles in each vehicle group;
(b) The percent of the vehicles in each
vehicle group with operating characteristics including, but not limited to:
daily mileage, usage patterns, refueling, trailer towing, and other such
characteristics as specified by the Department;
(c) The average annual mileage for a typical
vehicle in this vehicle group;
(d)
The average length of time a typical vehicle in this vehicle group is retained
by the reporting entity after acquisition;
(e) Whether the reporting person is the fleet
owner for this group of vehicles, or if they are dispatched under the reporting
person's brokerage authority; and
(f) The start and end date of the analysis
period selected by the reporting person as required under section (5).
(4) A person must
choose a period of time, for example annual or quarterly data averaged for work
days during the period selected to determine responses. For example, if an
entity selects annual data to determine vehicle daily mileage, the person must
average the annual mileage accrued based on the number of workdays that year.
(a) A shorter analysis period may be used if
the reporting person deems it more representative of periods of high vehicle
utilization when answering questions about typical daily operation. For
example, if a reporting person with seasonal workload fluctuations determines
that a week or month during the busy season is representative, average the data
records for that week or month when determining a response.
(b) If an alternative analysis period is
used, the reporting person must be prepared to describe their reasoning at the
request of the Department.
(5) For information reported as required
under OAR 340-257-0210(3)(a) through (f) for a vehicle group at one location, a
reporting person may repeat that information for the same vehicle group at
another vehicle home base if the reporting person determines that the operation
at the second location is substantially similar to that at the first location.
(6) A broker shall provide
information about vehicle usage that is dispatched under contract, such as if a
broker hires a truck to move a load, only the miles driven under that contract
are required for the response. If known, the broker may voluntarily report
information about the miles driven outside the contract.
Statutory/Other Authority: ORS
468.020,
468A.025
& 468A.360
Statutes/Other Implemented: ORS
468.020
