Oregon Administrative Rules
Chapter 340 - DEPARTMENT OF ENVIRONMENTAL QUALITY
Division 11 - RULES OF GENERAL APPLICABILITY AND ORGANIZATION
Section 340-011-0340 - Public Records Access and Reproduction: Costs for Record Review and Copying
Universal Citation: OR Admin Rules 340-011-0340
Current through Register Vol. 63, No. 3, March 1, 2024
(1) Outside Copying/Loaning Records - In order to protect the integrity of DEQ records, no records may be loaned or taken off-premises by non- DEQ staff unless DEQ has a contract with the person removing the records.
(2) Hardcopy Records:
(a) Persons Requesting to Make Copies
Themselves: Requestors are allowed to use their own equipment to make copies of
requested records depending on the facilities available within each DEQ office.
Use of non-DEQ equipment within a DEQ office will not be allowed without staff
being present. Staff time will be charged at $30.00 per hour. DEQ office may
determine that use of non-DEQ equipment will not be allowed based on:
(A) Staff time available to oversee the
copying; and
(B) Space limitations
for the equipment.
(b)
Reimbursement of DEQ staff time: An hourly rate of $30.00 will be assessed for
any staff time greater than 15 minutes spent locating records, reviewing
records to delete exempt material, supervising the inspection of records,
copying records, certifying records, and mailing records. DEQ may charge for
the cost of searching for records regardless of whether DEQ was able to locate
the requested record.
(c)
Reimbursement of Department of Justice Attorney General time: If necessary to
respond to a record request, an hourly rate (as of August 2013, $159 for
attorneys, $79 for paralegals) will be assessed for any Department of Justice
time spent reviewing records to delete exempt material.
(d) Copy Charges: The fee schedule listed
below is reasonably calculated to reimburse DEQ for the actual costs of making
records available and providing copies of records. The per-page copy charge
includes 15 minutes of staff time for routine file searches.
(A) Department Administrative Rule sets:
(i) Complete set: $35.00;
(ii) Update Service: $115.00 (per
annum);
(iii) Individual Divisions:
$0.05 (per page).
(B)
Hardcopy (black and white, letter or legal size): $0.25 per page. Costs for
other sized or color copies will be DEQ's actual cost plus staff
time.
(C) Additional charges:
(i) Fax charges: $0.50 (per page);
(ii) Document certification: $2.50 (per
certificate);
(iii) Invoice
processing: $5.00 (per invoice);
(iv) Express Mailing: actual or minimum of
$9.00;
(v) Archive Retrieval:
actual or minimum of $10.00;
(vi)
Onsite wastewater management program public record request: $7.50 base
fee.
(e)
Whenever reasonable, DEQ will provide double-sided copies of a record request.
Each side of a double-sided copy will constitute one page.
(3) Electronic Records:
(a) Copies of requested electronic records
may be provided in the format or manner maintained by DEQ. DEQ will perform all
downloading, reproducing, formatting and manipulating of records. Public access
to DEQ computer terminals may be possible as such terminals become available in
the future.
(b) Reimbursement of
DEQ staff time: An hourly rate of $40.00 will be assessed for any staff time
spent locating records, reviewing records to delete exempt material,
supervising the inspection of records, downloading and manipulating records,
certifying records and mailing records. DEQ may charge for the cost of
searching for records regardless of whether DEQ was able to locate the
requested records.
(c)
Reimbursement of Department of Justice Attorney General time: If necessary to
respond to a record request, an hourly rate (as of August 2013, $159 for
attorneys, $79 for paralegals) will be assessed for any Department of Justice
time spent reviewing records to delete exempt material.
(d) Hardcopy printouts (black and white;
legal or letter size): $0.25 per page. Costs for other sized or color copies
will be DEQ's actual cost plus staff time.
(e) Compact disks (CDs) and digital video
disks (DVDs): $3.00 each.
(f)
Additional charges:
(A) Fax charges: $0.50
(per page);
(B) Document
certification: $2.50 (per certificate);
(C) Invoice processing: $5.00 (per
invoice);
(D) Express Mailing:
actual or minimum of $9.00;
(E)
Archive Retrieval: actual or minimum of $10.00.
Statutory/Other Authority: ORS 192.410 - 192.505 & 468.020
Statutes/Other Implemented: ORS 192.440
Disclaimer: These regulations may not be the most recent version. Oregon may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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