Current through Register Vol. 63, No. 12, December 1, 2024
(1) Providers shall maintain personnel
records for each program staff that contains all the following documentation:
(a) An employment application;
(b) Verification of a criminal record check
pursuant to OAR 943-007-0001 through
943-007-0501;
(c) A current job description that includes
applicable competencies;
(d) Copies
of relevant licensure or certification, diploma, or certified transcripts from
an accredited college, indicating that the program staff meets applicable
qualifications;
(e) Periodic
performance appraisals;
(f) Staff
orientation and development activities;
(g) Program staff incident reports;
(h) Disciplinary documentation;
(j) Emergency contact information;
and
(k) Documentation of a
tuberculosis screening pursuant to OAR
333-071-0057.
(2) Providers shall maintain the
following documentation for contractors, interns, or volunteers, as applicable:
(a) A contract or written
agreement;
(b) A signed
confidentiality agreement;
(c)
Service-specific orientation documentation; and
(d) Verification of a criminal records check
pursuant to h OAR 943-007-0001 through
943-007-0501.
(3) Providers shall ensure program
staff receive training applicable to the specific population for whom services
are planned, delivered, or supervised. The program shall document orientation
training for each program staff or individual providing services within 30 days
of the hire date. At a minimum, orientation training for all program staff
shall include but not be limited to:
(a) A
review of individual crisis prevention and response procedures;
(b) A review of emergency procedures,
including emergency evacuation;
(c)
A review of program policies and procedures;
(d) A review of rights for individuals
receiving services and supports;
(e) A review of mandatory abuse reporting
procedures;
(f) A review of
confidentiality policies and procedures;
(g) A review of fraud, waste and abuse
policies and procedures;
(h) A
review of care coordination procedures; and
(i) Positive behavior support
training.
(4)
Individuals providing direct services shall receive supervision by a qualified
clinical supervisor, as defined in these rules, related to the development,
implementation, and outcome of services. Clinical supervision shall be provided
to assist program staff and volunteers to increase their skills, improve
quality of services to individuals, and supervise program staff and volunteers'
compliance with program policies and procedures, including:
(a) Documentation of clinical supervision for
QMHP staff of no less than two hours per month. The two hours shall include one
hour of face-to-face contact for each individual supervised or a proportional
level of supervision for part-time QMHP staff. Face-to-face contact may include
real time, two-way audio-visual conferencing; or
(b) Documentation of two hours of quarterly
supervision for program staff holding a health or allied provider license,
including at least one hour of face-to-face contact for each individual
supervised;
(c) Documentation of
clinical supervision for each QMHA staff supervised of no less than two hours
per month. The two hours shall include one hour of face-to-face contact for
each individual supervised related to direct care responsibilities or a
proportional level of supervision for part-time QMHA staff. Face-to-face
contact may include real time, two-way audio-visual conferencing. Clinical
supervision of a QMHA may be conducted by a lead QMHA staff;
(d) Documentation of weekly supervision for
program staff meeting the definition of mental health intern. Documentation
shall include:
(A) The date supervision took
place;
(B) The amount of
supervision time;
(C) A brief
description of relevant topics discussed.
(e) For individuals providing direct Peer
Delivered Services, one of the two hours of required supervision shall be
provided by a qualified Peer Delivered Services Supervisor.
Statutory/Other Authority: ORS
161.390,
413.042,
426.490 -
426.500,
428.205 -
428.270,
430.256,
430.640 &
443.450
Statutes/Other Implemented: ORS
109.675,
161.390 -
161.400,
179.505,
413.520 -
413.522,
426.380 -
426.395,
426.490 -
426.500,
430.010,
430.205 -
430.210,
430.240 -
430.640,
430.850 -
430.955,
443.400 -
443.460,
443.991 &
743A.168
