Current through Register Vol. 63, No. 9, September 1, 2024
(1) The department's fees for processing and
making available nonexempt records include, but is not limited to employee time
to search, gather, review, and copy the record(s). The department fee schedule
is set out below:
(a) Clerical work at $25
per hour;
(b) Managerial work at
$40 per hour;
(c) Professional work
at $75 per hour;
(d) Copies at
current state printing and distribution price list;
(e) Media costs set in statewide price
agreement;
(f) Postage at current
postal rates;
(g) If the request
requires the department to incur additional costs for services for which no fee
has been established (e.g., computer time, travel, shipping costs,
communication costs, fees to retrieve records from archives, etc.) the actual
cost shall be determined by the department.
(h) Department of Justice, special attorney
and other applicable legal fees at the actual hourly rate charged for public
records related services for reviewing public records, redacting material from
the records or segregating the records into exempt and nonexempt records. These
fees shall not include time spent by the attorney advising department employees
regarding the application of ORS
192.311 to
192.478.
(2) If the department can process a request
for records in less than 30 minutes of employee time, the department will not
charge to search, gather, and review the records.
(a) Copy and media costs will be assessed as
appropriate.
(b) A flat rate of $5
will be charged for audio recordings for employee time and media costs when it
takes less than 30 minutes of employee time to search, gather, copy, and review
records. Actual time and fees for media will be charged if over 30 minutes of
employee time to search, gather, copy, and review records.
(c) Only one 30-minute fee waiver will be
granted to a requester who files fragmented or multiple small requests within a
60-day period that in the aggregate requires more than a half hour of employee
time to process.
(3)
Except as noted below, no inspection and/or duplication of a record(s) is
authorized until payment has been received.
(a) Payments must be received in the form of
a money order, cashier's check, or business check made payable to the Oregon
Department of Corrections.
(b) An
AIC must submit a signed Withdrawal of Funds form (CD 28D) and have sufficient
funds on their trust account at the time they make a public records request.
The CD28 must clear prior to the release of records.
(4) Fees for inspection and/or duplication by
other government agencies or contractors responsible for the treatment of AICs
or offenders of the department may be waived.
(5) The fee schedule for copies of AIC health
records is established in OAR
291-124-0100.
(6) The fee schedule for copies of AIC trust
records is established in OAR
291-158-0015.
Statutory/Other Authority: ORS
179.040,
192.318,
192.324,
423.020,
423.030 &
423.075
Statutes/Other Implemented: ORS
179.040,
192.318,
192.324,
423.020,
423.030 &
423.075
