Oregon Administrative Rules
Chapter 291 - DEPARTMENT OF CORRECTIONS
Division 171 - GRIEVANCE REVIEW SYSTEM (COMMUNITY CORRECTIONS)
Section 291-171-0030 - Processing Offender Grievances

(1) Upon receiving an offender grievance, the grievance coordinator will assign the grievance a number, date stamp, and record its receipt in an offender grievance log.

(2) After recording receipt of the receipt, the grievance coordinator will send the offender grievance and employee's, contractor's, or volunteer's response to the offender and retain copies for the file.

(3) Grievance responses may be consolidated.

(4) If at any time the grievance coordinator determines the offender has pursued his/her issue through state or federal courts, or has filed a notice of tort claim, the grievance process will cease and the grievance will be returned to the offender. The grievance coordinator will retain a copy of the offender's grievance and document the date and reason for return of the grievance.

(5) A grievance that has been returned to the offender by the grievance coordinator for procedural reasons cannot be appealed. If a grievance is returned to the offender because it does not comply with these rules, the offender may elect to resubmit the grievance to the grievance coordinator within 14 calendar days from the date the grievance was sent back to the offender if the procedural errors can be corrected.

(6) Once an offender is no longer under the supervision of the Department of Corrections, any pending grievances or pending appeal responses will be completed and held on file unless other arrangements have been made with the grievance coordinator. No further appeals will be accepted for processing once the offender is no longer under the supervision of the Department of Corrections.