Current through Register Vol. 63, No. 3, March 1, 2024
(1) A waiting list
may be maintained for groups with limited membership.
(2) AICs nominated to be club representatives
must have approval of the FUM or designee. An AIC will not be a club
representative of more than one group. AICs will not be permitted to be a
member of more than four groups at a time.
(3) Club representative elections will be
conducted by secret ballot. The designated facilitating staff will be present
during all elections and will supervise the counting of all ballots.
(4) AIC groups may be permitted by the FUM or
designee to use monitored telephone for approved group business. These calls
will be monitored by assigned staff.
(5) A schedule for group meetings will be
adopted by designated facilitating staff and made available to the AIC
population.
(6) The FUM or designee
may limit what property may be used for a group meeting or brought by AICs to
group meetings to property which is necessary and appropriate for the
meeting.
(7) Attendance records
will be maintained for all group meetings by designated facilitating staff.
Failure to attend general meetings may result in loss of membership.
(8) All group events must be approved by the
FUM or designee.
(a) The FUM or designee may
deny, revoke, or suspend individual or group activities for AIC conduct that is
disruptive.
(b) Group activities
must follow an agenda approved by designated facilitating staff.
(9) AICs with insufficient funds
will not be allowed to take part in a group activity that has a cost associated
with participation.
(10) Frequency
of events and activities
(a) Banquets:
(A) Groups may be allowed to hold annual
banquets. Annual banquets must follow the standard approval process of any
group activity.
(B) An AIC who
participates in a banquet must be a member in good standing. Each AIC may
invite up to one visitor per event with the approval of the FUM or
designee.
(C) Food items for
banquets must be obtained through the functional unit's Food Service section
unless otherwise approved by the FUM or designee.
(b) Fundraisers:
(A) With the approval of the FUM, clubs may
facilitate a limited number of fundraising events each year. The FUM shall
decide how many fundraisers a club may hold each year, not to exceed four
fundraising events.
(B) Fundraising
events must have a purpose approved by the FUM or designee. The purpose must
align with a club's stated purpose within the club constitution. If the
fundraiser is approved, the purpose of the fundraiser will be advertised to the
AIC population so that the intent is clear to those choosing to
participate.
(C) If the purpose of
a fundraiser is to make a monetary donation, then all revenue generated, minus
event expenses, must be donated.
(D) If the purpose of a fundraiser is to
generate money for a club's future use, the FUM or designee shall consider if
the club already has sufficient funds before approving the fundraiser
request.
(E) The FUM or designee
may deny a club fundraiser but still allow the club to hold the event as an
at-cost event.
(F) Food items for
fundraising events must be obtained through the functional unit's Food Service
section unless otherwise approved by the FUM or designee.
(c) At Cost-Events:
(A) With the approval of the FUM, clubs and
special interest groups may facilitate a limited number of at-cost events each
year. A club may not hold an at-cost event in the same month in which the club
also holds a banquet or a fundraiser. The FUM shall decide how many at-cost
events groups may hold each year, not to exceed one at-cost event each month
per club or special interest group.
(B) Clubs and special interest groups should
plan at-cost events so that money collected for the event is equal to or less
than the cost of the event. The FUM or designee will review at-cost event plans
to ensure the money collected will be equal to or less than the cost of the
event and that funds will be available to cover the cost of the event. If money
collected for a club at-cost event is less than cost of the event, the club is
responsible to provide money to cover the remaining cost.
(C) All food items for at-cost events must be
obtained through the functional unit's Food Service section unless otherwise
approved by the FUM or designee.
Statutory/Other Authority: ORS
179.040,
423.020,
423.030 & 423.075
Statutes/Other Implemented: ORS
179.040,
423.020,
423.030 &
423.075
