Oregon Administrative Rules
Chapter 170 - OREGON STATE TREASURY
Division 145 - ADMINISTRATION OF UNCLAIMED PROPERTY
Section 170-145-0045 - Records Maintenance, Retention, and Disclosure

Universal Citation: OR Admin Rules 170-145-0045

Current through Register Vol. 63, No. 9, September 1, 2024

(1) The Holder is responsible for the content, accuracy, and timeliness of the reports and retention of all records associated with the reports as defined in ORS 98.354 whether the report is filed by the Holder or another Person on behalf of the Holder.

(2) Every Holder must maintain a record of the name and Last-known Address of the Owner and such signature cards and other evidence which would assist in the identification of the owner for three years after the Property has been remitted to the Treasurer.

(3) Except as provided in section (4) of this rule, a Person may not release a list of records within:

(a) Twelve months after the date the Property is Reportable; and

(b) Twenty-four months after the date the Property has been delivered or remitted to the department.

(4) Lists of uncashed warrants, stale dated checks, or other Property held by a Government Body under ORS 98.336 are exempt from public review for 24 months after the Property is remitted to the Treasurer.

(5) Records assembled, received, or used by the state or its audit vendor in connection with a Holder Examination are exempt from public disclosure per ORS 192.355(46).

Statutory/Other Authority: ORS 178.050 & ORS 98.422

Statutes/Other Implemented: ORS 98.302 to 98.436 & ORS 98.992

Disclaimer: These regulations may not be the most recent version. Oregon may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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