Oregon Administrative Rules
Chapter 166 - SECRETARY OF STATE, ARCHIVES DIVISION
Division 200 - CITY GENERAL RECORDS RETENTION SCHEDULE
Section 166-200-0390 - Risk Management-Claims

Universal Citation: OR Admin Rules 166-200-0390

Current through Register Vol. 63, No. 9, September 1, 2024

Risk Management is responsible for the management of claims, insurance, risk factor analysis and development of safety programs for the city. Claims document the management and potential payout of liability and property claims covered by the city's Insurance Fund.

(1) City Vehicle Accident Records - Minimum retention:

(a) If litigated see Civil Case Files in the Legal section for retention;

(b) If not litigated, retain 3 years.

(2) Liability Claims Records - Minimum retention:

(a) If action taken, retain 10 years after case closed, dismissed, or date of last action;

(b) If no action taken, retain 3 years.

(3) Liability Waivers - Minimum retention: 3 years.

(4) Occupational Injury and Illness Records - Minimum retention: 6 years.

(5) Property Damage Records - Minimum retention:

(a) If litigated, see Civil Case Files in the Legal section for retention;

(b) If not litigated, retain 3 years after date of last action.

(6) Workers' Compensation Claim Records - Minimum retention:

(a) For retention of records describing injuries and illnesses, see Employee Medical Records in the Personnel section;

(b) All other records, retain 6 years after claim closed or final action.

Statutory/Other Authority: ORS 357 & ORS 192

Statutes/Other Implemented: ORS 192.005 - 192.170 & 357.805 - 357.895

Disclaimer: These regulations may not be the most recent version. Oregon may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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