Oregon Administrative Rules
Chapter 166 - SECRETARY OF STATE, ARCHIVES DIVISION
Division 200 - CITY GENERAL RECORDS RETENTION SCHEDULE
Section 166-200-0320 - Planning and Development

Universal Citation: OR Admin Rules 166-200-0320

Current through Register Vol. 63, No. 3, March 1, 2024

Planning and Development documents the city's objectives and the means for obtaining them.

(1) Comprehensive Plan Records - Minimum retention: Permanent.

(2) Conditional Use Records - Minimum retention: 10 years after expiration, revocation, or discontinuance of use.

(3) Design and Development Review Records - Minimum retention:

(a) Minutes, agendas, resolutions, indexes, and exhibits (not retained permanently elsewhere in city records), retain permanently;

(b) Audio or visual recording, retain 1 year after minutes prepared and approved;

(c) Exhibits not pertinent to minutes, retain 5 years;

(d) If no permit issued, retain 180 days;

(e) If permit issued, but structure not started or completed, retain 2 years;

(f) All other records if permit issued and structure completed, retain 2 years after substantial completion [as defined by ORS12.135(3)].

(4) Enterprise Zone Records - Minimum retention:

(a) Reports summarizing results or activities, retain permanently;

(b) All other records, retain 4 years after zone designation expires.

(5) Historic Structures Rehabilitation Project Reviews - Minimum retention: 3 years after project closed.

(6) Housing Authority Individual Tenant History Records - Minimum retention: 5 years after separation from program.

(7) Housing Authority Program Management Records - Minimum retention: 3 years after annual or final expenditure report submitted.

(8) Housing Authority Property Management Records - Minimum retention: 6 years after expiration.

(9) Housing Authority Rejected Assistance Application Records - Minimum retention: 3 years.

(10) Master Plans - Minimum retention: Permanent.

(11) Sewage Sludge Management Plans - Minimum retention: Permanent.

(12) Sign Review Records - Minimum retention: Life of the structure.

(13) Strategic Plans - Minimum retention: 10 years.

(14) Subdivision and Partition Records - Minimum retention:

(a) If approved and city conditions met, retain permanently;

(b) If not approved, retain 10 years after expiration or revocation;

(c) Withdrawal request letters, retain 3 years;

(d) Withdrawn applications, retain 180 days if not returned to applicant at time of withdrawal.

(15) Urban Renewal Project Records - Minimum retention: 25 years after district sunsets.

(16) Variance and Exception Records - Minimum retention: 10 years after life of structure or expiration, revocation, or discontinuance of use.

(17) Wetlands Conservation Planning Records - Minimum retention: Permanent.

(18) Withdrawn Land Use Application Records - Minimum retention: 180 days if not returned to applicant at time of withdrawal.

(19) Zone Change Records - Minimum retention:

(a) Applications, findings of fact, and decision documents, retain permanently;

(b) All other records, retain 10 years after approval or denial.

Statutory/Other Authority: ORS 192 & 357

Statutes/Other Implemented: ORS 192.005 - 192.170 & 357.805 - 357.895

Disclaimer: These regulations may not be the most recent version. Oregon may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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