Oregon Administrative Rules
Chapter 166 - SECRETARY OF STATE, ARCHIVES DIVISION
Division 200 - CITY GENERAL RECORDS RETENTION SCHEDULE
Section 166-200-0300 - Permitting, Licensing and Certifying

Universal Citation: OR Admin Rules 166-200-0300

Current through Register Vol. 63, No. 9, September 1, 2024

Permitting, Licensing and Certifying is responsible for the application, administration and oversight of permissions granted to or by the city.

(1) Building Permit Applications - Minimum retention:

(a) If permit issued, retain 2 years;

(b) If no permit issued, retain 180 days.

(2) Building Permits - Minimum retention:

(a) Permits for completed structures, retain for the life of the structure;

(b) Demolition permits, retain 10 years after demolition;

(c) All other permits, retain 2 years after revoked or expired.

(3) Concealed Weapons Permits - Minimum retention:

(a) Denied applications and list of permits issued, retain 5 years;

(b) All other records, retain 2 years.

(4) Flood Plain Permits - Minimum retention:

(a) Permits and elevation certificates, retain 10 years after the life of structure or until area determined not to be a flood plain, whichever is longer;

(b) All other records, retain 10 years.

(5) Industrial Pretreatment Permits - Minimum retention:

(a) Permits, addenda, and modifications, retain permanently;

(b) All other records, retain 5 years after expiration or revocation.

(6) Liquor License Records - Minimum retention: 2 years after approval or denial.

(7) National Pollution Discharge Elimination System Permits - Minimum retention:

(a) Permit, addenda, and modifications, retain permanently;

(b) All other records, retain 5 years after expiration or revocation.

(8) Permit and License Records, City Issued* - Minimum retention: 3 years after expiration.

(9) Right-of-Way Permit Records - Minimum retention:

(a) Construction related records, retain 10 years after substantial completion [as defined by ORS 12.135(3)] of project;

(b) All other records, retain 2 years after expiration, revocation, or discontinuance of use.

(10) Temporary Access/Construction Easement Records - Minimum retention: 2 years after easement expires.

(11) Temporary Use Records - Minimum retention: 5 years after permit expiration.

(12) Vehicle Title and Registration Records - Minimum retention:

(a) Titles, retain until vehicle is sold or disposed of;

(b) Registration records, retain until superseded or disposition of vehicle.

(13) Water Pollution Control Facilities (WPCF) Permit Records - Minimum retention:

(a) Permit, addenda and modifications, retain permanently;

(b) All other records, retain 5 years after expiration or revocation.

(14) Wetlands Removal and Fill Permits - Minimum retention: 30 years.

Statutory/Other Authority: ORS 192 & 357

Statutes/Other Implemented: ORS 192.005 - 192.170 & 357.805 - 357.895

Disclaimer: These regulations may not be the most recent version. Oregon may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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