Oregon Administrative Rules
Chapter 166 - SECRETARY OF STATE, ARCHIVES DIVISION
Division 200 - CITY GENERAL RECORDS RETENTION SCHEDULE
Section 166-200-0290 - Municipal Court

Universal Citation: OR Admin Rules 166-200-0290

Current through Register Vol. 63, No. 9, September 1, 2024

Municipal Court documents the operations of the courts as well as the proceedings of cases presented before the court.

(1) Appeals Records - Minimum retention:

(a) DUII case records, retain 10 years after case closed, dismissed or date of last action;

(b) All other records, retain 5 years after case closed, dismissed or date of last action.

(2) Court Appointed Attorney Application Records - Minimum retention: 1 year.

(3) Court Appointed Attorney Lists - Minimum retention: Until superseded or obsolete.

(4) Court Orders and Procedural Rules - Minimum retention: Current plus previous orders and rules.

(5) Docket/Trial Calendars - Minimum retention: 90 days.

(6) DUII Case Files - Minimum retention: 10 years after case closed or dismissed or date of last action.

(7) DUII Diversion Program/Conviction Summary Records - Minimum retention: 5 years.

(8) Jury Records - Minimum retention: 3 years.

(9) Municipal Court Criminal Case Files - Minimum retention: 10 years after case closed or dismissed or date of last action.

(10) Municipal Court Expunged or Sealed Records - Minimum retention:

(a) Expunged records, retain according to the directive of the court;

(b) Expungement orders, retain 10 years or according to the directive of the court;

(c) Sealed records, retain 10 years or according to the directive of the court.

(11) Ordinance Violation Case Files - Minimum retention:

(a) Citations issued, retain 5 years after case closed or dismissed or date of last action;

(b) Records of citations not issued, retain 1 year after date of last action.

(12) Parking Citation Records - Minimum retention: 3 years after satisfied, dismissed or deemed uncollectible.

(13) Traffic Citation Case Files - Minimum retention: 5 years after case closed, dismissed or date of last action.

(14) Trial Proceedings Records/Register of Actions - Minimum retention:

(a) Criminal cases, retain 10 years after case closed, dismissed, or date of last action;

(b) Non-criminal cases, retain 5 years after case closed, dismissed or date of last action.

Statutory/Other Authority: ORS 192 & 357

Statutes/Other Implemented: ORS 192.005 - 192.170 & 357.805 - 357.895

Disclaimer: These regulations may not be the most recent version. Oregon may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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