Oregon Administrative Rules
Chapter 166 - SECRETARY OF STATE, ARCHIVES DIVISION
Division 200 - CITY GENERAL RECORDS RETENTION SCHEDULE
Section 166-200-0285 - Mayor/Council
Universal Citation: OR Admin Rules 166-200-0285
Current through Register Vol. 63, No. 3, March 1, 2024
Mayor/Council documents the activities and decisions of the city's elected officials.
(1) Appointment Records - Minimum retention:
(a)
Mayor or councilor appointments, retain permanently;
(b) Commissioners and other positions, if
appointed, retain 6 years after separation;
(c) All other positions, if not appointed,
retain 1 year.
(2) Legislative Issues Records - Minimum retention: 4 years.
(3) Proclamations - Minimum retention:
(a) Proclamations requested by outside groups
or organizations, retain 1 year;
(b) All other proclamations, retain
permanently.
(4) Sister City Records - Minimum retention:
(a)
Ceremonial agreements, retain permanently;
(b) Financial records, retain 3
years.
(5) State of the City Addresses - Minimum retention: Permanent.
Statutory/Other Authority: ORS 192 & 357
Statutes/Other Implemented: ORS 192.005 - 192.170 & 357.805 - 357.895
Disclaimer: These regulations may not be the most recent version. Oregon may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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