Oregon Administrative Rules
Chapter 166 - SECRETARY OF STATE, ARCHIVES DIVISION
Division 20 - THE PROTECTION AND STORAGE OF PUBLIC RECORDS
Section 166-020-0045 - Essential Records Systems, Identification and Storage
Universal Citation: OR Admin Rules 166-020-0045
Current through Register Vol. 63, No. 3, March 1, 2024
(1) Agencies shall, with the advice and assistance of the State Archivist, identify their essential records, regardless of medium or physical format.
(2) Agencies shall store security copies of essential electronic records systems off the premises where the system is used, along with any system documentation necessary to enable recovery of the system in the event of an emergency.
(3) Agencies shall comply with the following storage requirements for security copies of essential electronic records systems:
(a) Off-site
storage conditions shall have temperatures no less than 60 degrees or greater
than 80 degrees Fahrenheit, and shall have a relative humidity no greater than
50 percent.
(b) Off-site storage
shall be in secure facilities with fire suppression systems. Facilities must
provide adequate ventilation and protection against insect and mold
infestation. No essential records systems shall be stored where heat or
moisture can damage them.
Stat. Auth.: ORS 192 & 357
Stats. Implemented: ORS 192, 357.855 & 357.895
Disclaimer: These regulations may not be the most recent version. Oregon may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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