Current through Register Vol. 63, No. 3, March 1, 2024
(1) Legislative records:
(a) The Oregon State Archives collects, preserves, and provides
access to the following records created by the Oregon Legislative
Assembly:
(A) Committee minutes/audio log records and exhibits (including
regular, special and interim sessions);
(B) Committee audio recordings;
(C) Floor audio logs;
(D) Floor audio recordings;
(E) Original bill files;
(F) Signed and enrolled bills;
(G) Emergency Board minutes and audio logs.
(b) The following fees are collected for services provided
relating to legislative records listed in subsection (a) above:
(A) Duplication of legislative records:
(i) Duplication performed by Archives staff is $5.00 per record
and includes a photocopy or digital scan of the first page. Each page
duplicated beyond the first page is an additional $0.75 charge.
(ii) Copies made by the customer on premises using State
Archives' equipment are $0.25 per page.
(iii) This subsection applies only to requests for photocopies
or digital scans of legislative records. The fee for duplication of legislative
records that are sound recordings is set forth in subsection (1)(b)(B)
below.
(B) Sound recording duplication:
(i) Audio cassette tapes copied to digital format - $7.00 per
cassette tape.
(ii) Reel-to-reel tapes copied to digital format - $17.00 per
side of reel-to reel-tape.
(iii) Sawyer ROLS dictation tapes - $7.00 per tape plus $40.00
per hour fee to monitor the digitization of the tape, charged in 15-minute
increments, with no time limit.
(C) Legislative bill tracings researched and compiled by
Archives staff: $40.00 per hour, charged in 15-minute increments. Legislative
bill tracings show the committees a bill passed through; the dates and the page
numbers in the minutes that the bill was discussed; either a listing or a
summary of the exhibits submitted in the committees during discussion of the
bill; and a listing of the audio tapes, which constitute a verbatim record of
discussion.
(2) The following fees are collected for services relating to
any record in the State Archives' holdings:
(a) High-resolution digital images of Historical Trademarks,
oversized maps or photographs - $20.00 per image.
(b) Reproduction of archival materials by outside vendor -
Vendor and travel costs, when applicable, plus $10.00 handling fee.
(c) Certification - $5.00 per certification per record in
addition to any per record charges outlined above.
(d) Copies of archival records made by the customer on premises
using State Archives' equipment are $0.25 per page.
(3) The Secretary of State shall not refund fees paid in excess
of the amount legally due the Division or to which the Division has no legal
interest if the amount is $10.00 or less, unless a refund is requested in
writing by the person who made the payment or the person's legal
representative. The written request must be received by the Division within
three years after the date the payment was made to the Division.
(4) Fulfillment of customer request(s) by Archives staff is
dependent upon availability and capacity of staff. In-person research by
customers is available by appointment.
Statutory/Other Authority: ORS 177.130 & 357.885
Statutes/Other Implemented: ORS 177.130 &
357.885
