Current through Register Vol. 63, No. 3, March 1, 2024
(1) This rule
governs the required translation of Selected State Voters' Pamphlet Materials
by the Secretary of State for all primary, general, and special
elections.
(2) The Secretary of
State shall translate Selected State Voters' Pamphlet materials from English
into the State List of Languages and shall post the translations publicly on
the Secretary of State's website.
(3) The Secretary of State shall include in
the State Voters Pamphlet a plain language statement concerning translated
material.
(a) The statement shall be provided
in English and in each of the State List of Languages.
(b) The statement shall notify the public
that portions of the State Voters Pamphlet have been translated and shall
identify where to find the translation.
(c) The statement shall appear in the State
Voters' Pamphlet on the page immediately following the Secretary of State's
letter to voters or other similar introductory statement.
(d) If the State Voters' Pamphlet does not
include a letter from the Secretary of State or other similar official
communication, the statement shall be prominently placed on the page
immediately before the Table of Contents page of the State Voters'
Pamphlet.
(4) The
Secretary of State shall translate the following Selected State Voters'
Pamphlet Material into the State List of Languages:
(a) State voters' pamphlet general
information including:
(A) The Secretary of
State's letter to voters;
(B)
Requirements for a citizen to qualify as an elector;
(C) Voter registration requirements including
qualifications and when to register or update a registration;
(D) The right of an elector to request and
obtain a second ballot if the first ballot is spoiled;
(E) Resources for voters with disabilities
and the right of an elector to seek assistance in marking the ballot;
(F) Maps showing the boundaries of senatorial
and representative elections;
(G)
Voter registration forms;
(H) Other
information the Secretary of State considers relevant to the conduct of the
election;
(I) Contact information
for county elections offices;
(J)
Information regarding services offered by elections offices;
(K) Key dates for the election;
(L) How to cast a ballot; and
(M) The duties and responsibilities of a
precinct committee person to be elected at the primary elections.
(b) Statewide ballot measure
information including:
(A) The ballot title
for each statewide measure;
(B) The
explanatory statement for each measure;
(C) The financial estimate for each
measure;
(D) Any racial or ethnic
impact statements prepared under ORS
137.685; and
(E) Any statements submitted by a citizen
panel under ORS 250.141.
(5) The following people shall have the
option to submit their own translated statements or arguments for posting on
the Secretary of State's website of translated materials:
(a) A federal or statewide candidate may
submit their own translated candidate statements. The filer shall be the
candidate or the candidate's agent.
(b) A filer of arguments in support of or in
opposition to a state measure may submit their own translated arguments. The
filer shall be the person who will be listed as furnishing the argument in the
voters' pamphlet.
(c) Committee
filers of arguments for a statewide measure prepared by the Legislative
Assembly may submit their own translated arguments.
(6) Filers of translated statements or
arguments shall meet the following requirements:
(a) Filers must use the electronic filing
system adopted by the Secretary of State and all associated forms and
procedures under OAR 165-016-0000 to submit statements or arguments.
(b) Translations must be accurate and
complete. Translations that are not accurate and complete or that fail to meet
other compliance requirements may be excluded under ORS
251.055.
(c) Filers may submit translated statements
or arguments in any or all the State List of Languages. Translated statements
or arguments shall not be limited in word count.
(d) Filers shall bear the cost of said
translations for inclusion in state voters' pamphlet on the Secretary of
State's website.
(7) For
counties that do not produce a county voters' pamphlet, the Secretary of State
shall translate community college district measures relating to bonding, and
metropolitan service district measures, according to ORS
251.285 for inclusion in
translated State Voters' Pamphlet Material.
(8) A county may translate any portion of the
state voters' pamphlet or accept translations for publication that are not
described in this rule for publication on the County's website.
(a) The county shall bear the cost of
translations, if applicable, and publishing on the County's website.
(b) The county's translations, if any, shall
follow OAR 165-024-0020.
Statutory/Other Authority: HB3021, ORS
247.005, ORS
246.150, ORS
251.026, ORS
251.167, ORS
251.170, ORS
251.173 & ORS
251.315
Statutes/Other Implemented: ORS
251.026 & ORS
251.170
