Oregon Administrative Rules
Chapter 160 - SECRETARY OF STATE, CORPORATION DIVISION
Division 100 - NOTARIES PUBLIC
Section 160-100-0210 - Form and Content of an Electronic Notarial Journal

Universal Citation: OR Admin Rules 160-100-0210

Current through Register Vol. 63, No. 12, December 1, 2024

(1) A notary may record an electronic notarization in a paper notarial journal, an electronic notarial journal, or both.

(2) In an electronic notarial journal, the signature of the signer must be:

(a) Attached to or logically associated with the electronic notarial journal.

(b) Linked to the data in such a manner that any subsequent alterations to the electronic notarial journal entry are detectable and may invalidate the electronic notarial journal entry.

(3) Entries from the notarial journal must be available upon demand by the Secretary of State in a PDF format.

(4) If submission of the notarial journal is required under these rules, the electronic notarial journal must be submitted in a single PDF file.

(5) Actions completed as part of a remote online notarization act must be recorded in an electronic notary journal, which may be provided by the remote online notarization vendor.

(6) Each entry in any electronic journal shall meet the requirements under ORS 194.300.

Statutory/Other Authority: ORS 194.360

Statutes/Other Implemented: ORS 194.300 & HB 4212 (2020)

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