Oregon Administrative Rules
Chapter 160 - SECRETARY OF STATE, CORPORATION DIVISION
Division 100 - NOTARIES PUBLIC
Section 160-100-0140 - Notification of Secretary of State of the Use of Electronic Notarization
Current through Register Vol. 63, No. 12, December 1, 2024
(1) A notary public who wishes to perform notarial acts with respect to electronic records shall file the following information using the prescribed form with the Secretary of State before such notarization:
(2) The example provided in section (1) of this rule must be an electronic file submitted in a PDF format.
(3) In addition to any other technologies used in attaching the electronic notarial signature, the signature must include a graphic reproduction of the notary's handwritten signature on file with the Secretary of State.
(4) In addition to any other technologies and information the notary's official stamp, as evidenced by an official Certificate of Authorization issued by the Secretary of State, shall be logically associated with the notarial certificate and underlying record.
(5) The notice under this rule shall be emailed to the Secretary of State using the form provided to the notary public.
(6) Once information is received and approved by the Secretary of State, a confirmation will be sent to the notary to verify approval.
Statutory/Other Authority: ORS 194.305 & ORS 194.360
Statutes/Other Implemented: ORS 194.305 & HB 4212 (2020)