Current through Register Vol. 63, No. 9, September 1, 2024
An administrative record of the proceedings of the property
value appeals board must be kept by the county clerk.
(1) The record must be kept in a manner that
meets the retention requirements of OAR chapter 166.
(a) The record of board proceedings may be
either a written summary or audio recording.
(b) The records must be organized in a manner
that facilitates retrieval of a particular proceeding such as by date of
meeting, name of petitioner, or assigned number.
(c) The record may be maintained as a
separate record called Property Value Appeals Board Proceedings.
(2) The administrative record of
the board must include, but is not limited to:
(a) A copy of the order appointing board
members to the pools described in ORS
309.067 or a copy of the minutes
of the meeting of the county governing body during which the pools were
appointed;
(b) Oaths of office of
members;
(c) Verification of
training;
(d) Designation of legal
counsel, if appropriate;
(e)
Affidavit of publication of notice of session and copies of all published
notices;
(f) Record of appointment
of board appraiser, if applicable;
(g) Daily or weekly agendas; and
(h) Summary of actions required by OAR
150-309-0260.
(3) The individual record of each
meeting held during which the board makes a decision or obtains material that
will be used in making a decision, must include, but is not limited to:
(a) The date of the meeting;
(b) A list of those present, including all
members and any person who presents evidence;
(c) The substance of any discussion on any
matter;
(d) All material presented
as evidence;
(e) All motions and
who made them;
(f) Results of all
votes and how each member voted;
(g) Petitions, marked with date received and
assigned number;
(h) Authorizations
to represent or powers of attorney;
(i) Defective petition notices, if
applicable;
(j) Hearing notices, if
applicable;
(k) The board's order,
which must contain the original or facsimile signatures, including orders
issued pursuant to stipulations filed at or after the time the board
convenes;
(L) Stipulations filed at
or after the time the board convenes;
(m) Stipulations filed with the clerk of the
board under ORS 308.242(3);
and
(n) Requests to withdraw a
petition.
Publications: The publication referred to or incorporated by
reference in this rule is available from the Department of Revenue pursuant to
ORS 183.360(2) and
183.355(6).
Statutory/Other Authority: ORS
305.100
Statutes/Other Implemented: ORS
309.024
