Current through Register Vol. 63, No. 12, December 1, 2024
(1)
(a) The
Department of Justice may charge a fee reasonably calculated to reimburse the
department for costs of providing and conveying copies of public records. The
department shall charge 25¢ per page for the first 20 pages and 15¢
per page thereafter for black and white copies and 70¢ per page for the
first 20 pages and 60¢ per page thereafter for color copies to recover the
costs of photocopying and normal and reasonable staff time to locate, separate,
photocopy and return document(s) to file and to prepare/mail public record(s)
to requestors. If, for operational or other reasons, the Department uses the
services of an outside facility or contractor to photocopy requested records,
the department shall charge the actual costs incurred.
(b) "Page" refers to the number of copies
produced, either 8 1/2 x 11 or 8 1/2 x 14. Staff will not reduce the copy size
or otherwise manipulate records in order to fit additional records on a page,
unless staff concludes that it would be the most effective use of their time.
Consistent with ORS 192.240, all copies will be
double-sided. A double-sided copy consists of two pages. Because of the
increased staff time involved in double-sided copying, there is no reduction in
the per page fee.
(c) "Normal and
reasonable" staff time is 10 minutes or less per request.
(2) Additional charges for staff time may be
made when responding to record requests that require more than the "normal and
reasonable" time for responding to routine record requests. Staff time shall be
charged at the department's hourly billing rate, by position, as follows:
(a) Assistant Attorney General:
$143/hr;
(b) Alternative Dispute
Resolution Coordinator: $93/hr;
(c)
Investigator: $108/hr;
(d)
Paralegal or Information Technology Staff: $79/hr;
(e) Law Clerk: $39/hr;
(f) General Clerical: $47/hr;
(g) These charges are for staff time in
excess of 10 minutes spent locating, compiling, sorting and reviewing records
to prepare them for inspection, as well as all time required to segregate or
redact exempt information or to supervise inspection of documents. The
Department shall not charge for time spent by Assistant Attorneys General in
determining the application of the provisions of ORS
192.410 to
192.505.
(3) The Department shall notify a requestor
of the estimated costs of making records available for inspection or providing
copies of records to the requestor. If the estimated costs exceed $25, the
Department shall provide written notice and shall not act further to respond to
the request unless and until the requestor confirms that the requestor wants
the Department to proceed with making the public records available. All
estimated fees and charges must be paid before public records will be made
available for inspection or copies provided.
(4) The Department may charge a fee
reasonably calculated to reimburse the department for costs of department
publications, Oregon District Attorneys Association publications prepared by
the Department and other Department materials intended for distribution. A
listing of such available publications and materials shall be maintained by the
Department librarian. The Department shall charge the following for its regular
publications:
(a) Attorney General's Public
Law Conference Papers: $65;
(b)
Attorney General's Administrative Law Manual and Uniform and Model Rules of
Procedure Under the APA: $65;
(c)
Attorney General's Public Contracts Manual: $65;
(d) Attorney General's Public Records and
Meetings Manual: $25;
(e) Attorney
General Opinions:
(A) Bound Volumes; Volume
20 (1940-42) through Volume 49 (1997-2001) including 2-volume index:
$921;
(B) Future Bound Volumes:
$70;
(C) Slip Opinion Service
(yearly): $60;
(D) Letters of
Advice Index, 1969-83: $20;
(E)
Letters of Advice Index, 1983-88: $40;
(F) Letters of Advice Index, 1988-93:
$40;
(G) Future Letters of Advice
Indices: $40.
(f) Core
Mediation Training Manual: $95.
Stat. Auth.: ORS
192.430(2)
& 192.440(4)
Stats. Implemented: ORS
192.440(4)
