Oregon Administrative Rules
Chapter 137 - DEPARTMENT OF JUSTICE
Division 78 - CRIME VICTIMS' ASSISTANCE
Section 137-078-0041 - Allowable and Unallowable Expenses
Universal Citation: OR Admin Rules 137-078-0041
Current through Register Vol. 63, No. 9, September 1, 2024
(1) All reasonable activities and expenses that support or enhance the direct provision of the Program content areas 1-11 outlined in 137-078-0030 are allowable as outlined below:
(a) Salary and personnel expenses (benefits)
for staff providing direct service to victims of crime;
(b) Contractual Services or Professional
Services;
(c) Training and travel
for victim assistance staff;
(d)
Office equipment and supplies to support the Program;
(e) Indirect costs based on or a
federally-approved Negotiated Indirect Cost Rate or administrative costs not to
exceed 10% of the modified total direct costs of the CFA Grant Award to be used
for fund and program management;
(f) Emergency Services and assistance;
(g) Travel and lodging expenses
for a victim to attend legal proceedings directly related to their
victimization;
(h) Operating Costs
such as, but not limited to, supplies, printing, copying and postage;
(i) Other activities and expenses
necessary to provide victim services as outlined in these Rules and as
expressly approved by the CFA Fund Coordinators or Administrator;
(j) Rent;
(k) Furniture and Equipment purchases that
provides or enhances services to crime victims;
(l) Outreach activities and coordination of
community collaborations.
(2) The expenses and activities listed below are unallowable uses for CFA funds:
(a)
Indirect program costs in excess of a federally-approved Negotiated Indirect
Cost Rate, or in excess of ten percent (10%) if the Program does not have a
federally-approved Negotiated Indirect Cost Rate.
(b) Activities or costs that support
prosecution or law enforcement functions.
(c) Crime prevention activities.
(d) Purchase of vehicles or buildings.
(e) Retirement of any debt, or
reimbursement of any person or entity for expenditures made or expenses
incurred.
(f) Perpetrator/Offender
rehabilitation and counseling.
(g)
Witness activities (for those who are not crime victims).
(h) Entertainment, honoraria, gifts, gift
certificates, and recreational or sport activities.
(i) Fundraising activities.
(j) Conference costs for individual crime
victims.
(k) Investment of CFA
Grant funds.
(l) Liability
insurance for buildings, property.
(m) Mortgage payments.
(n) Any other costs at the discretion of the
Administrator.
(3) Programs are required to be prudent in the acquisition of equipment. Careful screening should take place before purchasing equipment to be sure that the property is needed and the need cannot be met with the equipment already in the possession of the Program. Monies expended for the purchase of equipment that is already available for use within the county or city will be considered unnecessary and unallowable Program expenses.
(4)
(a)
Professional services may be performed under contract with the city or county,
by individuals and organizations, when such services are not readily available
within the Program and are clearly consistent with the intent and purposes of
the Act. Employees on the Program's payroll are not eligible to provide
professional services under contract with the Program;
(b) Under the Act, city and district
attorneys are required to administer the Program. Administration of the Program
shall serve the objective of incorporating these programs as an integral
function of the prosecutor's office, to the end that there is an efficient and
coordinated merger between the interests of serving the needs of the victim and
the prosecution of crime. In light of this objective, no contract may be
entered into which will allow the Program to be administered independently of
the control and policy direction of the city or district attorney whose Program
is the subject of the contracted service. Any allowable contract shall:
(A) Detail those specific services identified
in the approved Program that are to be carried out by the contractor;
(B) Provide for coordination of
the contractor's functions with those of the prosecutor's city or county
office, including as appropriate, the services to be performed, the
contractor's access to the prosecutor's records and personnel, and the exchange
of such communications between the prosecutor's office and the contractor as
are necessary to the ongoing performance of the contract services and the
prosecutorial function;
(C)
Provide that ultimate program control and policy direction not addressed in the
agreement shall be retained as the responsibility of the prosecutor and that he
or she shall provide timely consideration and written determination thereof;
and
(D) Provide a procedure for
routine review by the city or district attorney of the contractor's
performance, facilitated by quarterly activity reports to be made by the
contractor to the prosecutor outlining the activities and accomplishments
during the report period, any problems in operation or implementation of the
contracted services, and any critical observations relative to the program's
operation.
Stat. Auth.: ORS 147
Stats. Implemented: ORS 147.227
Disclaimer: These regulations may not be the most recent version. Oregon may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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