Current through Register Vol. 63, No. 9, September 1, 2024
Applicability: Recruitment and selection processes for all
State of Oregon positions in agencies subject to ORS 240, State Personnel
Relations Law, including but not limited to promotional opportunities.
(1) Definitions: (See also HRSD Rule
105-010-0000 Definitions Applicable Generally to Personnel Rules and Policies.)
(a) Initial Application Screening: An
agency's process of determining whether an applicant meets the minimum and
special qualifications for a position. An Initial Application Screening may
also include an evaluation of skills or grading of supplemental test questions
if required on the recruiting announcement.
(b) Application Examination: The selection
process utilized by an agency after Initial Application Screening. This
selection process includes, but is not limited to, formal testing or other
assessments resulting in a score as well as un-scored examinations such as
interviews and reference checks.
(c) Veteran and Disabled Veteran: As defined
by ORS
408.225 and
408.235.
(2) Application of preference
points upon Initial Application Screening: Qualifying Veterans and Disabled
Veterans receive preference points as follows;
(a) Five Veteran's Preference points are
added upon Initial Application Screening when an applicant submits as
verification of eligibility a copy of the Certificate of Release or Discharge
from Active Duty (DD Form 214 or 215), or a letter from the US Department of
Veteran's Affairs indicating the applicant receives a non-service connected
pension with the State of Oregon Application; or
(b) Ten Disabled Veteran's points are added
upon Initial Application Screening when an applicant submits as verification of
eligibility a copy of the Certificate of Release or Discharge from Active Duty
(DD Form 214 or 215) with the State of Oregon Application. Disabled Veterans
must also submit a copy of their Veteran's disability preference letter from
the US Department of Veteran Affairs, unless the information is included in the
DD Form 214 or 215.
(c) Veteran's
and Disabled Veteran's preference points are not added when a Veteran or
Disabled Veteran fails to meet the minimum or the special qualifications for a
position.
(3) Following
an Initial Application Screening the agency generates a list of qualified
applicants to consider for Appointment. An Appointing Authority or designee may
then:
(a) Determine whether or not to
interview all applicants who meet the minimum and special qualifications of the
position (including all Veterans and Disabled Veterans); or
(b) Select a group of Veteran and Disabled
Veteran applicants who most closely match the agency's purposes in filling the
position. This group of applicants may be considered along with non-veteran
applicants who closely match the purposes of the agency in filling the position
as determined by:
(A) Scored Application
Examinations (including scored interviews): If an agency utilizes, after an
Initial Application Screening, a scored Application Examination to determine
whom to consider further for Appointment, the agency will add (based on a
100-point scale) five points to a Veteran's score or 10 points to a Disabled
Veteran's score or;
(B) Un-scored
Application Examinations: Un-scored Application Examinations done by sorting
into levels (such as "unsatisfactory," "satisfactory," "excellent") based on
desired attributes or other criteria for further consideration will be
accomplished by:
(i) Advancing the
application of a Veteran one level;
(ii) Advancing an application of a Disabled
Veteran two levels.
(4) Preference in un-scored interviews: A
Veteran or Disabled Veteran who, in the judgment of the Appointing Authority or
designee, meets all or substantially all of the agency's purposes in filling
the position will continue to be considered for Appointment.
(5) If a Veteran or Disabled Veteran has been
determined to be equal to the top applicant or applicants for a position by the
Appointing Authority or designee then the Veteran or Disabled Veteran is ranked
more highly than non-veteran applicants and, a Disabled Veteran is ranked more
highly than non-veteran and Veteran applicants.
(6) Preference described in Sections 2
through 5 of this rule is not a requirement to appoint a Veteran or Disabled
Veteran to a position. An agency may base a decision not to appoint the Veteran
or Disabled Veteran solely on the Veteran's or Disabled Veteran's merits or
qualifications.
(7) A Veteran or a
Disabled Veteran applicant not appointed to a position may request an
explanation from the agency. The request must be in writing and be sent within
30 calendar days of the date the Veteran or Disabled Veteran was notified that
they were not selected. The agency will respond in writing with the reasons for
not appointing the Veteran or Disabled Veteran.
Forms referenced are available from the
agency.
Statutory/Other Authority: ORS
240.145(3)
& 240.250
Statutes/Other Implemented: ORS
408.225,
408.230 & 408.235
