Current through Vol. 41, No. 13, March 15, 2024
(a)
Hours of availability of public
records. Public records of the Department may be inspected and copied
during regular business hours in accordance with state and federal laws and the
policies and procedures of 51 O.S. Supp. 2000, §24A.1 et seq., as
amended.
(b)
Confidential
records. Access to confidential records shall be limited to state and
federal employees acting in their official capacities. Confidential records
shall include:
(1) Records that relate to
internal personnel investigations, including examination and selection
materials for employment, hiring, appointment, promotion, demotion, discipline,
or resignation;
(2) Health and
medical records;
(3) Personnel
records that, if disclosed, would constitute a clearly unwarranted invasion of
personal privacy such as employee evaluations, payroll deductions, or
employment applications submitted by persons not hired by the
Department;
(4) Personal notes of
employees;
(5) Records that would
give an unfair advantage to competitors or bidders, including bid
specifications prior to publication, appraisal prior to contract awards, and
computer programs or software, but not the data thereon;
(6) Federal records when confidentiality is
required by federal law;
(7)
Personal communications relating to the exercise of constitutional
rights;
(8) Educational records
including individual student records, teacher lesson plans, tests, teaching
material, and personal communications concerning individual students;
and,
(9) Records of State Board
meetings lawfully closed to the public.
(c)
Requests to obtain information from
records. Any person may submit a written request to review or obtain
copies of public records in the custody of the Department.
(1) Persons wishing to view or obtain copies
of public records of the Department shall register their names, occupations,
and telephone numbers with the Department. The person shall state whether the
purpose of the request is for a personal, commercial, or public interest reason
and shall list the records desired for viewing.
(2) The State Director or designated
representatives will decide whether or not to approve the request and shall
furnish this decision to the person making the request.
(3) No original or recorded copy of a record
shall be removed from the Department unless it is determined to be necessary
for duplication and approved by the State Director or designee.
(4) Charges for document search, copying,
and/or mechanical reproduction will be assessed according to the following
schedule:
| PURPOSE |
SEARCH TIME |
PHOTOCOPIES |
COMPUTER TAPE, DISK, VIDEO, SOUND RECORDING, FILM
RECORDING, OTHER |
| Minimal Required |
Substantial Required |
| Personal |
-0- |
-0- |
$.10 per page |
Actual Cost to Reproduce |
| Commercial |
-0- |
$10 per hour |
$.10 per page |
Actual Cost to Reproduce |
| *Public Interest |
-0- |
-0- |
$.10 per page |
Actual Cost to Reproduce |
| *Includes news media, scholars, authors,
and taxpayers seeking to determine the exercise of duty by public
servants. |
Amended at 10 Ok Reg
1865, eff 5-13-93; Amended at 17 Ok Reg 2726, eff 7-1-00; Amended at 18 Ok Reg
3269, eff 7-26-01
