Oklahoma Administrative Code
Title 752 - University Hospitals Authority
Chapter 11 - Acquisitions and Construction
Subchapter 3 - Purchasing
Section 752:11-3-14 - Credit/debit card

Universal Citation: OK Admin Code 752:11-3-14

Current through Vol. 41, No. 13, March 15, 2024

(a) The PO is the only employee authorized to use a credit or debit card to make purchases on behalf of the Authority. The card shall not be loaned to another person. The PO shall immediately return said credit or debit card to the CFO upon separation of employment.

(b) The PO shall ensure that the card is kept in a secure manner and that the account number on the card is not posted or left in a conspicuous place.

(c) A receipt shall be obtained for all purchases regardless of order method. The receipt shall give an itemized and detailed description of the purchase and must include at a minimum:

(1) name and location of supplier;

(2) date of purchase;

(3) description of product purchased;

(4) unit price and quantity purchased; and

(5) transaction total.

(d) Individual transactions shall not exceed $2000 unless preapproved by the CFO. Monthly statements shall be submitted to and reviewed by the CFO and CEO.

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