Current through Vol. 41, No. 13, March 15, 2024
(a) In accordance
with the Open Records Act [51 O.S., §24A.1 et seq.], certain public
records of the State Regents must be kept and maintained and open to any person
for inspection, copying, and/or mechanical reproduction during business hours.
Guidelines for requesting records are as follows:
(1) Requests for copies of materials from the
official records of the State Regents may be made either in writing or by oral
request to the Office of Chancellor.
(2) Requests may be received between the
hours of 7:30 a.m. and 5:00 p.m. and will be met at the time of the request or
within a reasonable period.
(3) If
material requested is located at a remote storage location or would involve
additional research time, an additional reasonable period of time will be
required to meet the request.
(4)
Where it does not conflict with other provisions outlined herein, requests for
copies of materials, actions, reports, etc., presented for State Regents'
action will be met only after these materials are made official by State
Regents' action.
(5) Individuals
wishing to be placed on the list to receive agenda listings or agendas for the
State Regents' meetings must so notify the Office of the Chancellor in writing.
These requests must be renewed at the beginning of each calendar year as such
mailing lists are reformulated. The Office of the Chancellor will so notify
each requester of the annual need for request renewal.
(b) Because of the State Regents' desire to
maintain a spirit of openness, to assist the public in its understanding of the
workings of the higher education system, and to work cooperatively with its
many constituencies, a no-charge policy will generally be observed with the
following exceptions and clarifications:
(1)
No charge will be assessed for the cost or postage expense incurred in mailing
a single copy of publications in print prepared by the State Regents.
(2) A charge will be assessed for additional
publications in print reflective of the actual document cost as posted in the
inside front cover of the document as required by 70 O.S.,
§3206.
(3) The charge for
out-of-print publications will be assessed as in (4) of this
Paragraph.
(4) No copying charge
will be assessed for the first 50 pages of any material requested from the
official records. A copying charge of 25 cents per single page will be assessed
beyond that amount.
(5) No search
fee shall be charged when the release of said documents is in the public
interest, including, but not limited to, release to the news media, scholars,
authors and taxpayers seeking to determine whether those entrusted with the
affairs of the government are honestly, faithfully, and competently performing
their duties as public servants.
(6) No copying or search fee will be assessed
state and federal agencies.
(7) The
schedule of copying charges and procedures shall be posted in accordance with
51 O.S., §24A.5.
(c) Materials exempt from the Open Records
Act under 51 O.S., §§24A.5 and 24A.7 and under the Family Educational
Rights and Privacy Act will not be provided.
Amended at 10 Ok Reg
4603, eff 9-8-93 (emergency); Amended at 11 Ok Reg 1885, eff
5-12-94