Oklahoma Administrative Code
Title 565 - Oklahoma Board of Private Vocational Schools
Chapter 10 - Licensure and Regulation of Private Vocational Schools and Representatives
Subchapter 11 - School Operation
Section 565:10-11-1 - School personnel

Universal Citation: OK Admin Code 565:10-11-1

Current through Vol. 42, No. 1, September 16, 2024

(a) Submission of training or work experience. The school's Authorized Administrative Official, Director, owners, Solicitors and instructors shall be qualified by reason of preparation and experience. Evidence of such training, preparation, and experience shall be submitted on forms provided by the OBPVS for the Authorized Administrative Official, the Director, and each instructor. The accuracy of such information shall be attested to by the person responsible for the operation of the school. The Authorized Administrative Official and the Director roles may be filled by the same individual or by separate individuals. It is not an OBPVS requirement that the Authorized Administrative Official be present at a school or seminar's facility.

(b) Reputation and character. The school's owners of ten percent (10%) or more, non-profit board members as outlined at 565:10-3-1(14), Authorized Administrative Official, Director, Solicitors, and instructors shall be of good reputation and moral character. The Board may consider a conviction or a plea of guilty or nolo contendere to a felony or to a crime involving moral turpitude, whether or not any appeal or other proceeding is pending to have the conviction or plea set aside, to constitute a violation of this rule. A copy of the record of conviction, certified by the clerk of the court entering the conviction, shall be conclusive evidence of conviction.

(c) Director qualification. The Director serves as the on-campus primary contact for the OBPVS during site visits to the school and must be familiar with educational administration and methods, organization of classes, as well as sound educational practices, including:

(1) The development of a curriculum capable of preparing students for specific job entry levels.

(2) The selection and employment or contracting of an instructional staff competent in subject matter and teaching techniques to implement the curriculum.

(d) Responsibility for school operations. The Director shall also be directly responsible for selection and employment of Solicitors and other school employees, maintenance of facilities, advertising, maintenance of administrative and overall student and classroom records, business professional ethics, development of policies, and the one who is directly responsible for the school meeting its obligations under the terms of licensure.

(e) Instructor qualifications. Instructors shall meet at least one of the following qualifications at a minimum:

(1) Be a graduate of a recognized college or university and hold a baccalaureate degree with a minimum of 12 credit hours in a field directly related to the subject(s) he/she is teaching or,

(2) Have two years minimum full time work experience within the last seven years in the field in which he/she is teaching or,

(3) Have a license issued by a state or the federal government in the field in which he/she is teaching, or have a nationally recognized professional certification in the field he/she is teaching, as approved by the Board.

(4) The Board may waive these requirements if the school presents evidence that the instructor has met other requirements sufficient to provide adequate instruction in the subjects being taught, as approved by the Board.

(5) Schools that offer instruction outside of Oklahoma may provide documentation that those instructors meet the requirements of the states where the instruction is offered in lieu of OBPVS instructor qualifications

(f) Instructor, Authorized Administrative Official, or Director changes and terminations. The OBPVS shall be notified of any terminations or changes of instructors or the Authorized Administrative Official, or Director within thirty (30) days.

(g) Authorized Administrative Official. One person must be designated as the Authorized Administrative Official of the school and shall serve as the primary contact for the OBPVS, except during on-site visits. Such duly designated official shall have sole authority to represent the school and act in all matters involving the school's responsibilities under the law.

(h) Additional qualifications of Authorized Administrative Official. He or she shall be a graduate of an approved college or university with a major in the general field related to the direct objectives of the school's efforts, or have suitable experience as a school administrator or as an instructor in one or more of the major subjects offered by the school. In lieu of such specific educational qualifications, he or she may possess other qualifications which are approved by the Board as being substantially equivalent.

(i) Employment status of Authorized Administrative official Official. The Authorized Administrative Official shall devote a sufficient amount of his or her time to the operations of the school while it is in session.

(j) Mandatory school workshop. The OBPVS shall present an annual workshop(s) which emphasize rules relating to relicensing, compliance, daily operation of a school, legislative changes, and emerging issues.

(1) At least one person from each school who will prepare the annual relicensing application or is responsible for the operation of the school shall be required to participate in an annual workshop.

(2) The OBPVS shall notify each school of the date, time, and location the workshop is scheduled at least thirty (30) days prior to the workshop.

(3) Workshop registration forms and fees shall be submitted to the OBPVS not less than 7 working days prior to a live workshop or webinar.

(4) Workshops may be conducted in a live format or via webinar or other electronic means.

(5) For the first three years of a license, a school located in Oklahoma shall be required to participate at a live workshop and must justify attendance by a representative other than the school's OBPVS approved Director or Authorized Administrative Official.

(6) Schools that do not properly submit a workshop/webinar registration form with the appropriate fee, arrange for an appropriate level representative to participate in the workshop, or have a registered person actually attend a workshop or webinar may be fined in accordance with 565:10-19-1(b) and 70 O.S. § 21-111, and may be required to view an electronic version of the training, and pass a test about the information presented.

Amended at 12 Ok Reg 2905, eff 7-13-95; Amended at 15 Ok Reg 2782, eff 7-1-98; Amended at 18 Ok Reg 2768, eff 7-1-01; Amended at 19 Ok Reg 2835, eff 7-2-02 (emergency); Amended at 20 Ok Reg 2489, eff 7-11-03; Amended at 22 Ok Reg 2609, eff 7-11-05

Disclaimer: These regulations may not be the most recent version. Oklahoma may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.