Current through Vol. 42, No. 1, September 16, 2024
(a) The Grantee
shall complete the Subrecipient Annual Report annually within forty-five (45)
days after its fiscal year end, informing the State of Oklahoma whether a
Single Audit is required for the prior fiscal year. If a Single Audit is
required, the grantee shall submit a copy of the audit report to the State of
Oklahoma within nine (9) months. A Single Audit is required if the grantee
expends $750,000 or more in federal assistance during its fiscal year and must
be conducted in accordance with Subpart F of Part 200 of Title 2 of the C.F.R.
(1) HWTC will review the grantee's audit and
issue any management decisions thereon within six (6) months of acceptance of
the audit report by the Federal Audit Clearinghouse. Prior to issuing the
management decision, HWTC may request additional information or documentation
from the grantee, including a request for auditor assurance related to the
documentation, as a way of mitigating disallowed costs.
(2) After review of the audit, if it is
determined that funds are owed to the State of Oklahoma, HWTC may issue a
management decision letter to the grantee. Pursuant to
2 C.F.R., §
200.521, the management decision will
include:
(A) A clear statement of whether or
not the audit finding is sustained, the reasons for the decision, and the
actions the grantee is expected to take (including, for example, repaying
disallowed costs, making financial adjustments, or taking other
actions);
(B) A description of the
appeals process available to the grantee; and
(C) The reference numbers the auditor
assigned to each audit finding.
(3) A grantee aggrieved by an HWTC management
decision may initiate an appeal of that decision. In order to initiate an
appeal, the grantee must complete and submit the appropriate form provided by
HWTC and made available on its website, within twenty (20) calendar days of the
date of the management decision letter. If the form is not timely received, the
Commission or the hearing officer designated by the Commission will issue a
letter stating that the appeal will not be heard.
(4) Appeals of management decisions shall be
conducted in accordance with OAC
540:1-5-1.
(b) Even if a grantee is exempt from federal
audit requirements for a particular fiscal year, it shall still make its
records available for review or audit by appropriate officials of the U.S.
Treasury, OMES, HWTC, and Government Accountability Office, as requested.
Moreover, all "government entities," as such term is defined by law, shall
comply with the applicable provisions of 74 O.S., § 212A relating to the
Oklahoma State Auditor & Inspector's Office.
