Current through Vol. 41, No. 13, March 15, 2024
(a)
Dangerous drugs.
(1) Refills may be entered on the back of
each original prescription.
(2)
Refill records may be kept by using an automated data processing system to
maintain the refill information.
(b)
Controlled dangerous Substances
(CDS) - Schedule II. No refills are allowed on Schedule II
CDS.
(c)
Controlled dangerous
Substances (CDS) - Schedule III, IV and V Hard copy method. The refills
are entered on the back of the original (hard copy) prescription according to
Oklahoma Bureau of Narcotics and Dangerous Drugs' rules in OAC
475:30-1-11
et seq.
(d)
CDS automated
data processing method. A pharmacy may elect to use an automated data
processing system to maintain the prescription files including the original
information and the refill information. Caution: The pharmacy must
maintain complete and retrievable prescription records for five years whether
logbooks, nightly reports, or a manual system are used. If the pharmacy elects
the automated system certain compliance reports are required.
(1)
Nightly reports. Nightly
reports are required for Schedule II and for Schedule III, IV and V. These
reports will include but are not limited to:
(A) Schedule II reports will include the
information in ASAP/NABP Committee on Standardization's Computerized Compliance
Reports (e.g. run date, run by, Rx #, drug name, dose form, quantity, date
written, date dispensed; pharmacist, patient and prescriber names, DEA number,
and patient and prescriber addresses.)
(B) Schedule III, IV and V reports will
include the same information as in (A) above, except patient and prescriber
addresses are not required. These reports may be mixed or be Schedule III, IV
or V specific.
(C) These nightly
reports shall be verified, signed and dated by the pharmacist as required. (See
CFR 1306.22 , et seq.)
(D) These
reports must be kept for five years.
(2)
Logbook or file alternate
procedure. In lieu of the nightly reports procedure for Schedule II,
III, IV & V provided in 535:15-3-21, the pharmacy may choose to use the
following method:
(A) The pharmacy shall
maintain a bound log book, or separate file, in which each individual
pharmacist involved in such refill dispensing shall sign a statement (in the
manner described in CFR 1306.22) each day, attesting to the fact that the
refill information entered into the computer that day has been reviewed by them
and is correct as shown.
(B) Such a
book or file must be maintained at the pharmacy employing such a system for a
period of five years after the date of dispensing the appropriately authorized
refill.
(3)
Refill
reports. Any pharmacy using an automated data processing system to track
refills shall be able to print such reports as required in CFR 1306.22 et
seq.
(4)
Audit
reports. If an automated data processing system is used to maintain
refill information, the ability to print upon request the following Controlled
Dangerous Substance (CDS) audit reports is required. The following required
audit reports must include the information in ASAP/NABP Committee on
Standardization's Computerized Compliance Reports:
(A) CDS Audit Report by Drug
(B) CDS Audit Report by Prescriber
(C) CDS Audit Report by Pharmacist
(D) Patient Profile Report
Added at 14 Ok Reg 3024,
eff 7-1-97; Amended at 17 Ok Reg 2626, eff 7-1-00; Amended at 20 Ok Reg 2476,
eff 7-11-03; Amended at 21 Ok Reg 2452, eff 7-1-04; Amended at 24 Ok Reg 2257,
eff 7-1-07
