Current through Vol. 41, No. 13, March 15, 2024
(a)
Purpose. The rules in this
section shall set out the organization and administration and other general
procedures and policies governing the operation of the Advisory Committee on
Orthotics and/or Prosthetics.
(b)
Meetings.
(1) The Committee may
convene at the request of the chair, or a majority of the Committee, or as the
Committee may determine for such other meetings as may be deemed necessary to
transact its business.
(2) The
chairperson may call special meetings at such times and dates as become
necessary for the transaction of advisory committee business.
(3) Meetings shall be announced and conducted
under the provisions of the Oklahoma Open Meeting Law.
(c)
Quorum. A quorum of the
advisory committee necessary to conduct official business is four (4)
members.
(d)
Transaction of
official business.
(1) The advisory
committee may transact official business only when in a legally constituted
meeting with a quorum present.
(2)
The advisory committee shall not be bound in any way by any statement or action
on the part of any advisory committee member except when a statement or action
is in pursuance of specific instructions of the advisory committee.
(3) Advisory committee action shall require a
majority vote of those members present and voting.
(e)
Policy against
discrimination. The advisory committee shall make decisions in the
discharge of its statutory authority without discrimination based on any
person's race, creed, sex, religion, national origin, geographical
distribution, age, physical condition or economic status.
(f)
Impartiality. Any advisory
committee member who is unable to be impartial in any proceeding before the
advisory committee such as that pertaining to an applicant's eligibility for
licensure or a complaint against or a violation by a licensee, shall so declare
this to the advisory committee and shall not participate in any advisory
committee proceedings involving that individual.
(g)
Rules of order. Roberts
Rules of Order Revised shall be the basis of parliamentary decisions except
where otherwise provided by this section.
(h)
Agendas. The executive
secretary shall prepare and submit to each member of the advisory committee
prior to each meeting an agenda which includes items requested by the State
Board of Medical Licensure and Supervision or by members of the advisory
committee, items required by law, old business, and other matters of Board
business which have been approved by any committee members.
(i)
Minutes.
(1) Drafts of the minutes of each meeting
shall be forwarded to each member of the advisory committee for review and
approval.
(2) The official minutes
of advisory committee meetings shall be kept in the office of the Board and
shall be available to any person desiring to examine them during regular office
hours of the Board.
(j)
Official records.
(1) All
official records of the advisory committee including application materials,
except files containing investigative information shall be open for inspection
during regular office hours of the Board.
(2) A person desiring to examine official
records shall be required to identify himself/herself and sign statements
listing the records requested and examined.
(3) Official records may not be taken from
the Board offices; however, persons may obtain photocopies of files upon
written request and by paying the cost per page set by the Board. Payment shall
be made prior to release of the records.
(k)
Elections.
(1) At the meeting held nearest after January
1 of each year, the advisory committee shall elect by a majority vote of those
members present a chairperson and vice-chairperson. Following one's term of
office on the Advisory committee, if one is reappointed to the committee,
he/she may not run for specific office previously held.
(2) A vacancy which occurs in the offices of
chairperson and vice-chairperson may be filled by a majority vote of those
members present and voting at the next advisory committee meeting.
(l)
Committees.
(1) The advisory committee with the approval
of the Board may establish sub-committees, members of which may be recommended
by the Oklahoma Association of Orthotists and Prosthetists (OAOP) as deemed
necessary to assist the advisory committee in carrying out its duties and
responsibilities.
(2) The
chairperson may appoint a member of the advisory committee to serve as the
sub-committee chairperson and thus act as liaison with advisory
committee.
(3) The chairperson of
the advisory committee may appoint non-advisory committee members to serve as
sub-committee members from the active OAOP membership.
(4) Sub-committee chairperson shall make
regular reports to the advisory committee in interim written reports and/or at
regular meetings, as needed.
(5)
Committees and sub-committees shall direct all reports or other materials to
the executive secretary for distribution.
(6) Sub-committees shall meet when called by
the chairperson of the sub-committee or when so directed by the advisory
committee.
Added at 19 Ok Reg 549,
eff 12-28-01 (emergency); Added at 19 Ok Reg 2323, eff
6-28-02