Current through Vol. 42, No. 1, September 16, 2024
(a)
Purpose. The rules in this
section shall set out the organization and administration and other general
procedures and policies governing the operation of the Advisory Committee on
Pedorthics.
(b)
Meetings.
(1) The Committee may
convene at the request of the chair, or a majority of the Committee, or as the
Committee may determine for such other meetings as may be deemed necessary to
transact its business.
(2) The
chairperson may call special meetings at such times and dates as become
necessary for the transaction of advisory committee business.
(3) Meetings shall be announced and conducted
under the provisions of the Oklahoma Open Meeting Law.
(c)
Quorum. A quorum of the
advisory committee necessary to conduct official business is three (3)
members.
(d)
Attendance. The policy of the advisory committee is that members
will attend regular committee meetings as scheduled, except that absence from
two regular meetings, without acceptable reasons, constitutes self-removal from
the committee.
(e)
Transaction of official business.
(1) The advisory committee may transact
official business only when in a legally constituted meeting with a quorum
present.
(2) The advisory committee
shall not be bound in any way by any statement or action on the part of any
advisory committee member except when a statement or action is in pursuance of
specific instructions of the advisory committee.
(3) Advisory committee action shall require a
majority vote of those members present and voting.
(f)
Policy against
discrimination. The advisory committee shall make decisions in the
discharge of its statutory authority without discrimination based on any
person's race, creed, sex, religion, national origin, geographical
distribution, age, physical condition or economic status.
(g)
Impartiality. Any advisory
committee member who is unable to be impartial in any proceeding before the
advisory committee such as that pertaining to an applicant's eligibility for
licensure or a complaint against or a violation by a licensee, shall so declare
this to the advisory committee and shall not participate in any advisory
committee proceedings involving that individual.
(h)
Rules of order. Roberts
Rules of Order Revised shall be the basis of parliamentary decisions except
where otherwise provided by this section.
(i)
Agendas. The executive
secretary shall prepare and submit to each member of the advisory committee
prior to each meeting an agenda which includes items requested by the State
Board of Medical Licensure and Supervision or by members of the advisory
committee, items required by law, old business, and other matters of Board
business which have been approved by any committee members.
(j)
Minutes.
(1) Drafts of the minutes of each meeting
shall be forwarded to each member of the advisory committee for review and
approval.
(2) The official minutes
of advisory committee meetings shall be kept in the office of the Board and
shall be available to any person desiring to examine them during regular office
hours of the Board.
(k)
Official records.
(1) All
official records of the advisory committee including application materials,
except files containing investigative information shall be open for inspection
during regular office hours of the Board.
(2) A person desiring to examine official
records shall be required to identify himself/herself and sign statements
listing the records requested and examined.
(3) Official records may not be taken from
the Board offices; however, persons may obtain photocopies of files upon
written request and by paying the cost per page set by the Board. Payment shall
be made prior to release of the records.
(l)
Elections.
(1) At the meeting held nearest after January
1 of each year, the advisory committee shall elect by a majority vote of those
members present a chairperson and vice-chairperson.
(2) A vacancy which occurs in the offices of
chairperson and vice-chairperson may be filled by a majority vote of those
members present and voting at the next advisory committee meeting.
(m)
Committees.
(1) The advisory committee with the approval
of the Board may establish sub-committees as deemed necessary to assist the
advisory committee in carrying out its duties and responsibilities.
(2) The chairperson may appoint the members
of the advisory committee to serve on sub-committees and may designate the
sub-committee chairperson.
(3) The
chairperson of the advisory committee may appoint non-advisory committee
members to serve as sub-committee members on a consultant or voluntary basis
subject to Board approval.
(4)
Sub-committee chairperson shall make regular reports to the advisory committee
in interim written reports and/or at regular meetings, as needed.
(5) Committees and sub-committees shall
direct all reports or other materials to the executive secretary for
distribution.
(6) Sub-committees
shall meet when called by the chairperson of the sub-committee or when so
directed by the advisory committee.
(n)
Vacancies. Upon expiration
or vacancy of the term of a member, the Oklahoma State Pedorthic Association or
the Oklahoma Podiatric Association, as appropriate, may submit to the State
Board of Medical Licensure and Supervision, a list of three persons qualified
to serve on the Committee to fill the expired term of the member. Appointments
may be made from these lists by the Board and additional lists may be provided
by the respective organizations if requested by the State Board of Medical
Licensure and Supervision.
Added at 19 Ok Reg 540,
eff 12-28-01 (emergency); Added at 19 Ok Reg 2314, eff
6-28-02
