Current through Vol. 41, No. 7, December 15, 2023
(a)
Purpose. The rules in this section shall set out the organization
and administration and other general procedures governing the operation of the
advisory committee.
(b)
Meetings.
(1) The advisory
committee shall hold a meeting at such designated date and time as may be
determined by the chairman.
(2)
Special meetings may be called by the chairman at such times and dates as
become necessary for the transaction of advisory committee business.
(3) Meetings shall be announced and conducted
under the provisions of the Oklahoma Open Meeting Law.
(c)
Quorum. A quorum of the
advisory committee necessary to conduct official business is two (2)
members.
(d)
Transaction of
official business.
(1) The advisory
committee may transact official business only when in a legally constituted
meeting with a quorum present.
(2)
The advisory committee shall not be bound in any way by any statement or action
on the part of any advisory committee member except when a statement or action
is in pursuance of specific instructions of the advisory committee.
(3) Advisory committee action shall require a
majority vote of those members present and voting.
(e)
Impartiality. Any advisory
committee member who is unable to be impartial in any proceeding before the
advisory committee such as that pertaining to an applicant's eligibility for
licensure or a complaint against or a violation by a licensee, shall so declare
his/her lack of impartiality to the advisory committee for the record and shall
not participate in any advisory committee proceedings involving that
individual.
(f)
Attendance. The policy of the advisory committee is that members
will attend regular committee meetings as scheduled.
(g)
Rules of order. Roberts
Rules of Order Revised shall be the basis of parliamentary decisions except
where otherwise provided by these rules.
(h)
Agendas. The chairman shall
prepare and submit to each member of the advisory committee prior to each
meeting an agenda which includes items requested by the Board or by members of
the advisory committee, items required by law, old business, and other matters
of Board business which have been approved by any committee member.
(i)
Minutes.
(1) Drafts of the minutes of each meeting
shall be forwarded to each member of the advisory committee for review. At each
meeting minutes of the pervious meeting shall be approved or
corrected.
(2) The official minutes
of advisory committee meetings shall be kept in the office of the Board and
shall be available to any person desiring to examine them during regular office
hours of the Board.
(j)
Official records.
(1) All
official records of the advisory committee including application materials,
except files containing investigative information and examinations shall be
open for inspection during regular office hours of the Board.
(2) A person desiring to examine official
records shall be required to identify himself/herself and sign statements
listing the records requested and examined.
(3) Official records may not be taken from
the Board offices, however, persons may obtain photocopies of files upon
written request and by paying the fees established by the Board. Payment shall
be made prior to release of the records and may be made by personal
check.
(k)
Elections.
(1) At the first
meeting of each fiscal year, the advisory committee shall elect by a majority
vote of those members present, a chairman and vice-chairman.
(2) A vacancy which occurs in the office of
chairman and vice-chairman may be filled by a majority vote of those members
present and voting at the next advisory committee meeting.
(3) Absence from three regular meetings,
without an acceptable reason, constitutes self-removal from the
committee.
(l)
Committees.
(1) The advisory
committee with the approval of the Board may establish sub-committees as deemed
necessary to assist the advisory committee in carrying out its duties and
responsibilities.
(2) The chairman
may appoint the members of the advisory committee to serve on sub-committees
and may designate the sub-committee chairman.
(3) The chairman of the advisory committee
may appoint non- advisory committee members to serve as sub-committee members
on a consultant or voluntary basis subject to Board approval.
(4) Sub-committee chairman shall make regular
reports to the advisory committee in interim written reports and/or at regular
meetings, as needed.
(5) Committees
and sub-committees shall direct all reports or other materials to the chairman
for distribution.
(6)
Sub-committees shall meet when called by the chairman of the sub-committee or
when directed by the advisory committee.
Amended by
Oklahoma
Register, Volume 31, Issue 24, September 2, 2014, eff.
9/12/2014
